Some time ago we published a post explaining how to scan directly into Evernote for Mac. In this post, I’ll explain how to set up the Fujitsu ScanSnap to work with Evernote for Windows.
Fujitsu ScanSnap
We’re big fans of the Fujitsu ScanSnap for a bunch of reasons: it scans both sides of a multipage document, auto-rotates and discards blank pages, OCRs the text, and, most importantly, can be set to deposit the resulting PDF into Evernote. It has become an indispensable part of my workflow. Every document I have goes through my ScanSnap into Evernote before heading into the recycling bin.
Setting up your ScanSnap
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Now, left-click on the ScanSnap Manager icon – you should see Evernote as the selected destination – if this is the case – you are all set up. From now on, whenever you scan a document, it will go into Evernote.
You can also use the Fujitsu ScanSnap with Evernote on your Mac. Steps are almost identical and DocumentSnap has a great blog post explaining how to set that up.
Scanning Handwritten Notes
The Fujitsu Scansnap does a great job OCR’ing printed text, but it does not handle handwritten text. Evernote can help. If you are scanning pages of handwritten notes, our image recognition can make them searchable. To take advantage of this, set up a second profile in the ScanSnap manager to scan your documents as JPEG images, instead of PDFs. Use this profile when you want to archive your notebooks and scribbles.
Using other Windows scanners with Evernote
The instructions vary greatly depending on the scanner and the scanning software you might be using, but there are a couple of general tips that should help you set up your Windows scanner to send to Evernote:
- Find your scanner settings (located in the Control Panel, or a stand-alone program)
- Look for a way to configure the hardware buttons on the scanner
- Set a button to launch Evernote, by pointing it to the Evernote.exe (in most cases it is in C:\Program Files\Evernote\)
- Save the settings and try it.
Evernote knows what to do with files sent to it from a scanner, such as images or PDFs. If Evernote is not running, it will launch and create a new note from the received file.
67 Comments
SnappyGail
I agree with you Babs. Thanks to everyone here for sharing your experiences and for your suggestions! Keep them coming!
Tasra Dawson
This is fantastic. Now that I’ve got it set up to scan directly into Evernote, I’m wondering where we should save the file. In the ScanSnap setting tab, you have to select a place to save the document but since Evernote already saves a copy in the data file, it’s duplication to have it save another place as well. Any suggestions would be much appreciated!
Also, wondering if you could direct me to FAQ or tutorial about how/where all the local and online Evernote data gets saved. Right now my Evernote data file on my computer is over 1 GB. As I start scanning and saving everything to Evernote, it’s going to start eating up space. Any suggestions on the best practices for that as well?
Thanks!
casrenski
Evernote storage is unlimited, youre only limited by the size of your monthly uploads; for premium users this is 1GB per month (so it doesn’t matter that you’ve got 1GB on your computer, unless you wanted to do it all at once).
Kelly
This is a GREAT! I was able to use my KODAK i1120 ScanMate Scanner to scan my documents directly into Evernote. It was extremely easy using the Kodak Smart Touch application that comes with the scanner. All I needed to do was download the Evernote software, configure Smart Touch to launch it when scanning and it automatically put my documents into my account. The best part is that I get to use all the image processing features that come with the Kodak scanners so the image quality of my documnets is awesome.
Bruce
Very helpful. I was scanning docs directly into EN, but had to name each .pdf in order to find them. Once I saw this post, and turned on searchable .pdf in my EN Documents profile, problem solved. Now just scan and viola.. search for any word and you find the file, without naming and tagging.
I like to scan multi-page docs that related to the same subject as multi-page .pdfs. One file for a multi-page doc vs. a file for each page.
Thanks for the tip.
Allen Krasna
Is there a way I can add Evernote as one of the options inside quickscan? Depending on the scan I have different places I want my scan to go ..
I’d rather have the option (evne if it means an extra click each scan to decide where to send the scan.
Thanks
Allen
Bruno
Which Fujitsu ScanSnap was used for this demo (video above)?
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Kathy
I wish it worked with Neatdesk. I have thousands of receipts and documents scanned there, and would love to scan some things directly to Evernote.
Deborah
I found a way to do that. When you scan as a PDF in the Neat Scanner, you can designate the folder it goes to. Create a folder for it (Like “Evernote docs”). Then go into Evernote and you can go into Tools–>Import Folders and tell it to import anything it finds in the folder you designate. It will do it automatically!
Eroll
I have a question with the evernote profile i can scan directly to evernote. thanks but I would like to have the evernote profile available in my quick menu. Is that possible I have been searching the internet and manual but can’t seem to find it. Have I overlooked something is is it not possible?
Paul Lurie
The thread suggests that other scanners than SmartScan can be configured for direct to EN. Any experience on how to set the twain Fujitsu scanner e.g. FI 5120.
Paul
roger
What’s the difference between the scansnap s1100 and the S1300? I know one is bigger. I know the S1300 can scan faster, but how much faster? Any other ideas?
Jaume
You can check a video on Youtube http://youtu.be/W5_gOQ9zU7g where both Scansnap S1300 and S1500 are put to scan -live- the same set of documents.
Although you are interested in S1100 vs S1300 I hope it will give you a rough idea to compare.
Regards
Jaume