One of the many ways to get stuff into your Evernote account is by sending notes to your personal Evernote email address. Today, we launched a big improvement to this functionality that lets you specify the destination Notebook and assign Tags to your emailed notes.
How it works
First, find your Evernote incoming email address. It’ll look something like [username].12345@m.evernote.com. The address is located under Account Info in the desktop versions of Evernote, under Settings in Evernote Web, and in the Sync tab of Evernote for iPhone. We recommend adding this email address to your address book or contact list.
Next, try emailing something into Evernote. In the subject line of your email, write the title of the note as you want it to appear in your account. In the same subject line, add one or both of the following:
- Use @ for notebooks: Use an @ symbol followed by the name of your destination notebook
- Use # for tags: Use a # symbol followed by the tag or tags you wish to assign. You can have multiple tags just make sure each one starts with an #
For example, Subject: Trip to Florida @travel #expense report
Would create a note titled Trip to Florida in my travel notebook, tagged with expense report.
Notes on this feature
- This functionality only works for existing notebooks and tags
- At this time, you cannot create new notebooks or tags with this feature
- In the subject line, always put the note title first, then add any notebooks or tags
- This feature will not work for notebook names that contain an ‘@’ or a ‘#’, and it will not work for tags that contain a ‘#’ in their name.
Resetting your email address
Your Evernote email is randomly generated to protect you from spam. If you ever want to change it to another random address, click “Reset incoming email” in the Setting section of Evernote Web. If you do reset it, don’t forget to update your address book.
173 Comments
Craig
like this very much… it would also be great to be able to append to already existing notes via email
Jims
I agree. This would be a great way to keep an updated running list of something – like To Do’s, or an item list without having to generate multiple tagged notes for each addition. Maybe there could be a special add character in the subject line that when preceded by an existing note title, instructs Evernote to merge it with the existing note titled the same. eg. “Paris Travel+”
Have to say also, would still like web-side ability to merge notes. Would go premium for both of these.
Mike
I’m new to Evernote – looks very useful, and I’m planning to use it frequently. When I signed up, this appending of notes by e-mail is the ONE thing I was really hoping it would do. I constantly e-mail myself list items for a variety of projects I’m working on or just a to-do list. I use a Blackberry, and it appears there is no Evernote app for it, so I suspect I’ll use the e-mail function a lot. I’ll add all these list items to different project notebooks, but they’ll all be separate notes, which will probably be cumbersome to merge.
Seems like managing multiple running to-do lists would be very popular. Need two functions: (1) ability to merge notes in the browser, and (2) ability to append to notes via e-mail.
I’d guess the issue with appending is that you can have non-unique note names in different notebooks, and it would be very cumbersome to have to specify notebook+name by e-mail just to append a small bit of text to a note.
Potential solution would be to add a new type of object in Evernote. Right now it looks like there are just two basic object types: Notebooks and notes. Another type could be lists, which would have to be unique. E-mail subject line could be: addto:{listname} or something like that.
Also, I use the iPad app – would love the ability to add a new notebook via that app – had to fire up my Mac just to create new notebooks.
That said, Evernote looks like an awesome site, and the character recognition from pictures looks especially impressive – and the price is right, so I don’t mean to complain. I’ll likely upgrade to the premium version if I end up using it a bunch.
Mark
I vote for this feature as well (append to existing notes)
P
Is there a way to see which notes were emailed already and to who they were sent besides having all notes cc’d to myself
Ben Crnkovic
Navigate to ATTRIBUTES/SOURCE/Emailed to Evernote, found in the far left pane of the Evernote desktop app, below the NOTEBOOKS, and TAGS nodes.
Norikazu Koike
Do you schedule it corresponding to the cellular phone of Japan?
Hector Barrera
Also Google Integration would be awesome so it can detect current tags and notebooks already used.
Bob
Also doesn’t seem to work with notebooks containing “~”
Alex Julien
Sad that it doesn’t allow symbols on tags/notebook names, because many of my tags starts with @ or # or ~ or even ^ (I know, my tag structure gets a little weird, but it works for me).
I wish we could do “SUBJECT @#notebook1 ##tag1 #@tag2″ and so on.
Maybe a different syntax such as “SUBJECT {notebook name} [#tag 1] [tag two]” could do the trick.
David Reber
This would be useful too for GTDers. My top used notebooks are labeled @Waiting For, @InBox, @Project, @Next Action, etc. I tried emailing with @@Waiting For in the subject line but it only goes to my primary in box.
Patrick Nelson
This does not seem to be working for me. Does it have to be enabled somewhere? I have tried test emails to very easy notebooks – like “test” and they still don’t get in there.
???
Marc
It’s great but seems to work randomly ie the note often goes to default notebook even if i indicate an other. (toto@test)test is not default notebook.
Many thanks for the job
Marc
Andrew Sinkov
The @notebook must be a separate word. So, blah@notebook won’t work. It needs to be structured as “blah @notebook”
Marc
Ok Thank you
Cam
Please support retrieving content from received URLs. On the iPad there is no Evernote browser support, but if I could send a URL and the content was received and saved I would have have Evernote support for iPad browsing and saving.
Please.
Bonnie S
I have the premium version and this email for notes sounds great.
Is there a way to have the date that the note was created print when the note is printed? All I get is the actual note printing, and I have to hand-write the date. Not very techy.
Thanks.
Yvonne
Is useful, but it is a pity that it does not work together with the atuomatically message filter en throughsend-service of GoogleMail.
In GoogleMail you can’t put an extra item in the subject-field.
Luca Bertagnolio
I second Yvonne comment, and add my 2 europennies with a feature request.
What if the additional tags and notebook name would be part of the email address to forward the email to rather than the email subject?
Gmail cannot change the email subject when forwarding to an address, but it’s very simple to setup multiple email addresses to forward different email to using the filters in Gmail.
Here is how I would see it: at the end of our incoming email address, one could add, using a predefined subdivider, a notebook and/or tags, something like:
[username].12345+notebook.tag1.tag2@m.evernote.com
or simply
[username].12345.tag1@m.evernote.com
if we want the email directed to the default notebook.
This should not be too difficult to implement, really, as the parsing you do today on the Subject: field would simply need to be extended to the To: field.
Looking forward to some feedback on this feature request!
Ciao, Luca
Milan, Italy
Robin Matthews
What happens if someone replies to an evernote email? Where does it appear?
Andrew Sinkov
Robin, I assume you’re referring to an email sent from Evernote. The “from” address in those emails is the address you used when registering for Evernote.
Thomas Heimann
I am trying to use evernote as an archive of sort for my business email account by having any email sent to that account copied/cc’d to my evernote email address.
It works wonderful except I cannot search the notes for example for the email address of the email’s sender. It seems that the entire email header is stripped off (from and to information).
Is there any way around this/would like to be able to search the notes for say all emails that were sent by a certain person.
Thanks!!
Thomas
Andrew Sinkov
Thomas, we store that information in the Author field, which means it is searchable. Type the following into the search bar – author:[email], no space. You can also search by partial emails by doing author:[partial email]*
Michele
Today is my first on Evernote. I am not getting the Web Clipper to work. If I am on Safari, how do clip the page and send to my IPhone. I have installed Evernote on my IPhone and MAC. I thought I installed the web clipper as well, but it defaults to Firefox.
Andrew Sinkov
Evernote installs a clipper into Safari automatically. You should see the elephant icon in Safari. When you something of interest on the web, highlight it and click the clipper. Then, once Evernote on your Mac syncs you’ll see that clip in Evernote for iPhone.
Jade
where abouts can I find the elephant icon on safari (you say its automatic?) I cant find it to use the clipper function.
Thanks for your help.
Geoffrey
Is there a way to set the “source URL” when emailing into Evernote? That would be very helpful functionality for an application I am developing.
Thanks.
Glen Butterworth
I’m a little confused on attachments and the email to notebook feature. It seems that images get through fine but not Word documents – and sometimes PDFs get through. I’d really like to be able to receive .docs and docxs through this. Any thoughts?
Andrew Sinkov
Glen, in order to send in DOC files you must be an Evernote Premium subscriber.
Frank Conforti
In your Trunk description of sending an email to your Evernote account you reversed the use of the @ and # characters for pushing to a specific notebook and/or a specific tag. The Trunk says “#notebook” whereas “@notebook” works.
Andrew Sinkov
Thanks for the heads up. The description is updated.
Josh
As Cam mentioned earlier, I’d really like the capability for Evernote to capture the content at a URL sent in. I do a lot of browsing/blog reading on my iPhone and I have no way of capturing the useful info I find. Right now I’m forced to somehow flag the material and then insert into Evernote later – that time impact just doesn’t work for me.
Terry
Absolutely agree!
Alec
I have the same problem on the iPad. Is it possible to install a version of the web clipper in the browser of mobile devices? This would be a big help to those of us that do our web surfing away from the computer. (Although the install is cumbersome, Instapaper has a way of installing its clipper onto the bookmark toolbar for Safari on the iPad.)
Bernard Farrell
Please add an append feature. If I’m tracking medical information, I’d like to append to an existing note. It would be really useful if I could choose to add new text to the beginning or end of an existing note.
For example subject line:
BG Readings @medical #diabetes +end
would add to the end of an existing note (or create it if it didn’t already exist). While
BG Readings @medical #diabetes +start
would add in front of the existing contents.
Andrew Sinkov
Bernard, this is an interesting idea. Evernote allows you to have the same title for different notes. I can imagine that would be a problem for this approach. If a person had 5 notes titled BG Readings, onto which note would the emailed content append?
Chad Ray
Andrew, like the simplicity of Bernard’s idea. To have that functionality would be a simple yet powerful addition. Perhaps one could default to the last updated note which closely matches the combination of context, tag, and title? I speculate that would cover a large portion of the use cases and increase the usefulness of Evernote’s email integration significantly.
weigo
Hi, I use the Email feature daily and I wonder why there is no way to add a hyperlink. Normally I use it to copy text from websites (mainly blogs) and I use the Email functionality via Gmail, because it is really easy to edit and to bring information from several sources together. But I always need to add the source website at the bottom of my Email. In the desktop client, which I cannot use while I’m at work, I can add the website in the attributes. Therefore I bet that it would be easy to add
Eiji
It’s great, but I wish I could attach WAV files.
I tried sending a small WAV file(0.35MB) but I couldn’t find it in my notebook.
To send that, I used HT Professional Recorder(http://www.appliedvoices.com/HappyTalk_Product_Site/HT_Professional_Recorder.html), iPhone app.
Matthew
I would like to see text set up for this. like twitter has. so you can just text your evernotes and it will make a note.
Matthew
for text phones only. for those ppl that cant use apps.
Justin Lugbill
What I would love, is if you could email notes to a specific notebook or tag it with certain items. I realize you can do this through manually adding them to the subject line…however…
I would like to set up outlook rules to auto forward to their appropriate notebook with the appropriate tags, so they are organized without be having to do anything. Currently, I can’t do this automatically (unless I want to simply have them go in my inbox, which defeats the purpose of what I am trying to do).
Is this at all possible in the near future, or should I look for another solution?