One of the many ways to get stuff into your Evernote account is by sending notes to your personal Evernote email address. Today, we launched a big improvement to this functionality that lets you specify the destination Notebook and assign Tags to your emailed notes.
How it works
First, find your Evernote incoming email address. It’ll look something like [username].12345@m.evernote.com. The address is located under Account Info in the desktop versions of Evernote, under Settings in Evernote Web, and in the Sync tab of Evernote for iPhone. We recommend adding this email address to your address book or contact list.
Next, try emailing something into Evernote. In the subject line of your email, write the title of the note as you want it to appear in your account. In the same subject line, add one or both of the following:
- Use @ for notebooks: Use an @ symbol followed by the name of your destination notebook
- Use # for tags: Use a # symbol followed by the tag or tags you wish to assign. You can have multiple tags just make sure each one starts with an #
For example, Subject: Trip to Florida @travel #expense report
Would create a note titled Trip to Florida in my travel notebook, tagged with expense report.
Notes on this feature
- This functionality only works for existing notebooks and tags
- At this time, you cannot create new notebooks or tags with this feature
- In the subject line, always put the note title first, then add any notebooks or tags
- This feature will not work for notebook names that contain an ‘@’ or a ‘#’, and it will not work for tags that contain a ‘#’ in their name.
Resetting your email address
Your Evernote email is randomly generated to protect you from spam. If you ever want to change it to another random address, click “Reset incoming email” in the Setting section of Evernote Web. If you do reset it, don’t forget to update your address book.
313 Comments
Craig
like this very much… it would also be great to be able to append to already existing notes via email
Jims
I agree. This would be a great way to keep an updated running list of something – like To Do’s, or an item list without having to generate multiple tagged notes for each addition. Maybe there could be a special add character in the subject line that when preceded by an existing note title, instructs Evernote to merge it with the existing note titled the same. eg. “Paris Travel+”
Have to say also, would still like web-side ability to merge notes. Would go premium for both of these.
Mike
I’m new to Evernote – looks very useful, and I’m planning to use it frequently. When I signed up, this appending of notes by e-mail is the ONE thing I was really hoping it would do. I constantly e-mail myself list items for a variety of projects I’m working on or just a to-do list. I use a Blackberry, and it appears there is no Evernote app for it, so I suspect I’ll use the e-mail function a lot. I’ll add all these list items to different project notebooks, but they’ll all be separate notes, which will probably be cumbersome to merge.
Seems like managing multiple running to-do lists would be very popular. Need two functions: (1) ability to merge notes in the browser, and (2) ability to append to notes via e-mail.
I’d guess the issue with appending is that you can have non-unique note names in different notebooks, and it would be very cumbersome to have to specify notebook+name by e-mail just to append a small bit of text to a note.
Potential solution would be to add a new type of object in Evernote. Right now it looks like there are just two basic object types: Notebooks and notes. Another type could be lists, which would have to be unique. E-mail subject line could be: addto:{listname} or something like that.
Also, I use the iPad app – would love the ability to add a new notebook via that app – had to fire up my Mac just to create new notebooks.
That said, Evernote looks like an awesome site, and the character recognition from pictures looks especially impressive – and the price is right, so I don’t mean to complain. I’ll likely upgrade to the premium version if I end up using it a bunch.
random1947
I’m new too. What happens when you send multiple notes with the same name to the same notebook?
random1947
I sent two notes via eMail and got both.
I then selected both notes and selected Edit/Merge Notes and it worked.
So you can create a running list.
Mark
I vote for this feature as well (append to existing notes)
Len
It would also be great if we could append photos to existing notes.
Kim S.
+1 for append to existing notes. I would like to see that in the chrome plug in too. As it is now, each link / page is a new note. Bleh.
Bretton MacLean
PLEASE let us annotate to existing notebooks via email!
Being able to create a new notebook by @name’ing it would be amazing too.
Just think of the awesome lists you could create on the fly…this’d be huge!
(app parameters that we could send stuff to directly would be amazing too)
P
Is there a way to see which notes were emailed already and to who they were sent besides having all notes cc’d to myself
Ben Crnkovic
Navigate to ATTRIBUTES/SOURCE/Emailed to Evernote, found in the far left pane of the Evernote desktop app, below the NOTEBOOKS, and TAGS nodes.
Norikazu Koike
Do you schedule it corresponding to the cellular phone of Japan?
Hector Barrera
Also Google Integration would be awesome so it can detect current tags and notebooks already used.
Bob
Also doesn’t seem to work with notebooks containing “~”
Alex Julien
Sad that it doesn’t allow symbols on tags/notebook names, because many of my tags starts with @ or # or ~ or even ^ (I know, my tag structure gets a little weird, but it works for me).
I wish we could do “SUBJECT @#notebook1 ##tag1 #@tag2″ and so on.
Maybe a different syntax such as “SUBJECT {notebook name} [#tag 1] [tag two]” could do the trick.
David Reber
This would be useful too for GTDers. My top used notebooks are labeled @Waiting For, @InBox, @Project, @Next Action, etc. I tried emailing with @@Waiting For in the subject line but it only goes to my primary in box.
Juli
I began using 100 200 300 to list my GTD file folder for my mail in my email program. Perhaps changing from @ to a number would help the sending and the sorting : D.
Patrick Nelson
This does not seem to be working for me. Does it have to be enabled somewhere? I have tried test emails to very easy notebooks – like “test” and they still don’t get in there.
???
Marc
It’s great but seems to work randomly ie the note often goes to default notebook even if i indicate an other. (toto@test)test is not default notebook.
Many thanks for the job
Marc
Andrew Sinkov
The @notebook must be a separate word. So, blah@notebook won’t work. It needs to be structured as “blah @notebook”
Marc
Ok Thank you
Cam
Please support retrieving content from received URLs. On the iPad there is no Evernote browser support, but if I could send a URL and the content was received and saved I would have have Evernote support for iPad browsing and saving.
Please.
Bonnie S
I have the premium version and this email for notes sounds great.
Is there a way to have the date that the note was created print when the note is printed? All I get is the actual note printing, and I have to hand-write the date. Not very techy.
Thanks.
Yvonne
Is useful, but it is a pity that it does not work together with the atuomatically message filter en throughsend-service of GoogleMail.
In GoogleMail you can’t put an extra item in the subject-field.
Luca Bertagnolio
I second Yvonne comment, and add my 2 europennies with a feature request.
What if the additional tags and notebook name would be part of the email address to forward the email to rather than the email subject?
Gmail cannot change the email subject when forwarding to an address, but it’s very simple to setup multiple email addresses to forward different email to using the filters in Gmail.
Here is how I would see it: at the end of our incoming email address, one could add, using a predefined subdivider, a notebook and/or tags, something like:
[username].12345+notebook.tag1.tag2@m.evernote.com
or simply
[username].12345.tag1@m.evernote.com
if we want the email directed to the default notebook.
This should not be too difficult to implement, really, as the parsing you do today on the Subject: field would simply need to be extended to the To: field.
Looking forward to some feedback on this feature request!
Ciao, Luca
Milan, Italy
Jason
Adding my support for this feature too. Please allow us to identify notebooks & tags by appending them to the email address itself. Gmail is not the only autofilter/autoforward tool that cannot change the subject. This feature would bring much broader support of auto filing when emailing into evernote.
Kermit
I asked for this feature at the Evernote-Forum. I hope Evernote can add this option soon, it will make it a lot easier to make Evernote the hart of my information-collection.
errol
yes you can change the subject in gmail….”edit subject” button
Coops
I agree, this would be a great feature – any news on whether this has / will be happening?
Joseph
I agree! I’d love to be able to setup a forward in Gmail to send some or all of my e-mail to a specific collection in Evernote.
Robin Matthews
What happens if someone replies to an evernote email? Where does it appear?
Andrew Sinkov
Robin, I assume you’re referring to an email sent from Evernote. The “from” address in those emails is the address you used when registering for Evernote.
Thomas Heimann
I am trying to use evernote as an archive of sort for my business email account by having any email sent to that account copied/cc’d to my evernote email address.
It works wonderful except I cannot search the notes for example for the email address of the email’s sender. It seems that the entire email header is stripped off (from and to information).
Is there any way around this/would like to be able to search the notes for say all emails that were sent by a certain person.
Thanks!!
Thomas
Andrew Sinkov
Thomas, we store that information in the Author field, which means it is searchable. Type the following into the search bar – author:[email], no space. You can also search by partial emails by doing author:[partial email]*
Michele
Today is my first on Evernote. I am not getting the Web Clipper to work. If I am on Safari, how do clip the page and send to my IPhone. I have installed Evernote on my IPhone and MAC. I thought I installed the web clipper as well, but it defaults to Firefox.
Andrew Sinkov
Evernote installs a clipper into Safari automatically. You should see the elephant icon in Safari. When you something of interest on the web, highlight it and click the clipper. Then, once Evernote on your Mac syncs you’ll see that clip in Evernote for iPhone.
Jade
where abouts can I find the elephant icon on safari (you say its automatic?) I cant find it to use the clipper function.
Thanks for your help.
Geoffrey
Is there a way to set the “source URL” when emailing into Evernote? That would be very helpful functionality for an application I am developing.
Thanks.
Glen Butterworth
I’m a little confused on attachments and the email to notebook feature. It seems that images get through fine but not Word documents – and sometimes PDFs get through. I’d really like to be able to receive .docs and docxs through this. Any thoughts?
Andrew Sinkov
Glen, in order to send in DOC files you must be an Evernote Premium subscriber.
Frank Conforti
In your Trunk description of sending an email to your Evernote account you reversed the use of the @ and # characters for pushing to a specific notebook and/or a specific tag. The Trunk says “#notebook” whereas “@notebook” works.
Andrew Sinkov
Thanks for the heads up. The description is updated.
Josh
As Cam mentioned earlier, I’d really like the capability for Evernote to capture the content at a URL sent in. I do a lot of browsing/blog reading on my iPhone and I have no way of capturing the useful info I find. Right now I’m forced to somehow flag the material and then insert into Evernote later – that time impact just doesn’t work for me.
Terry
Absolutely agree!
Alec
I have the same problem on the iPad. Is it possible to install a version of the web clipper in the browser of mobile devices? This would be a big help to those of us that do our web surfing away from the computer. (Although the install is cumbersome, Instapaper has a way of installing its clipper onto the bookmark toolbar for Safari on the iPad.)
Jason
Been hoping this function existed. Having the same issue from my iPad, wanting to clip things from within Apps that offer emailing the URL. Seems like such a simple solution.
Bernard Farrell
Please add an append feature. If I’m tracking medical information, I’d like to append to an existing note. It would be really useful if I could choose to add new text to the beginning or end of an existing note.
For example subject line:
BG Readings @medical #diabetes +end
would add to the end of an existing note (or create it if it didn’t already exist). While
BG Readings @medical #diabetes +start
would add in front of the existing contents.
Andrew Sinkov
Bernard, this is an interesting idea. Evernote allows you to have the same title for different notes. I can imagine that would be a problem for this approach. If a person had 5 notes titled BG Readings, onto which note would the emailed content append?
Chad Ray
Andrew, like the simplicity of Bernard’s idea. To have that functionality would be a simple yet powerful addition. Perhaps one could default to the last updated note which closely matches the combination of context, tag, and title? I speculate that would cover a large portion of the use cases and increase the usefulness of Evernote’s email integration significantly.
Bob Perez
I would like also like the ability to append/merge with an existing note. Looks like this is a popular reguest (see the top of this page for others who have expressed interest).
I switched to Backpack a while back for this reason but would love to be able to start using my Evernote account again because this feature has been added. In Backpack I have pages set up for projects and/or indiv project components and I can email in content and direct it to those individual pages. In essence, create a running To Do list or information/data sheet. It’s one of my most important research tools.
IMHO this would be a very popular feature if Evernote were to add it.
weigo
Hi, I use the Email feature daily and I wonder why there is no way to add a hyperlink. Normally I use it to copy text from websites (mainly blogs) and I use the Email functionality via Gmail, because it is really easy to edit and to bring information from several sources together. But I always need to add the source website at the bottom of my Email. In the desktop client, which I cannot use while I’m at work, I can add the website in the attributes. Therefore I bet that it would be easy to add
Eiji
It’s great, but I wish I could attach WAV files.
I tried sending a small WAV file(0.35MB) but I couldn’t find it in my notebook.
To send that, I used HT Professional Recorder(http://www.appliedvoices.com/HappyTalk_Product_Site/HT_Professional_Recorder.html), iPhone app.
Matthew
I would like to see text set up for this. like twitter has. so you can just text your evernotes and it will make a note.
Matthew
for text phones only. for those ppl that cant use apps.
Justin Lugbill
What I would love, is if you could email notes to a specific notebook or tag it with certain items. I realize you can do this through manually adding them to the subject line…however…
I would like to set up outlook rules to auto forward to their appropriate notebook with the appropriate tags, so they are organized without be having to do anything. Currently, I can’t do this automatically (unless I want to simply have them go in my inbox, which defeats the purpose of what I am trying to do).
Is this at all possible in the near future, or should I look for another solution?
rt
I would love the ability to create a note “in” a particular tag and notebook in the evernote app — anybody know how to do this?
cyberpine
rt, did you ever get an answer on this? I too would like to know how to insert via email to a particular notebook.
Nick
I have a MacBook bought in early 2009.
Can anyone tell me how I can add tags when using the direct e mail function as I cannot find a hash key on the keyboard ?
Thanks
Anthony
shift 3
Fábio
I would like to ask about a feature which great a Notebook or tag if the @Notebook does not exists on my Evernote
Chuck
When sharing your notebook, the “sender” info shows up when uploading via email.
Can this be made hidden?
Duane
Having the ability to create a pop up or Daily To Do would make this ideal. Creating a rolling Task list would get rid of all the other To Do stuff out there. I really like the way I can create the folders and add relevant information that I can move with.
Brendan
This may already be done or mentioned, but it would be great to be able to assign specific email addresses to specific notebooks…that way we can save those as specific contacts and then more quickly just choose that contact versus typing into the subject line. thanks!
David Grossman
This is my first day using Evernote, and I am beginning to like it a great deal.
I set up a todo list on Evernote, and I see two things that I would love to add:
1. An ability to move list items within a note up and down easily without using cut and paste. In order to see what I mean, please create a list in Microsoft Word, place the cursor on any list item, press the Alt-Shift keys, and then click on the up/down arrows. I’d like a similar feature in Evernote.
2. I’d like an easy way to delete a list item without having to select the entire line first. For example, I would like to place my cursor anywhere on a list item, and then I’d like to click a key combination such as Control-Delete in order to delete that line, together with its check box.
Is this forum the right place to submit these two requests?
Lars
I can´t seem to get this e-mail thing working. Tried to post many different messages but not one of them appears in Evernote.
Is there any known problem with this feature at the moment?
Kind regards
Lars
Viai Page
I have a problem with emailing OUT of evernote. That is I scanned and dropped files into evernote, now I want to email copies to someone. I can do this but the file is jpg. very large and cannot be printed. It is just big and ugly and unavailable in the sent- email block. Is there a way to make it accessible to the receiver so they can open it and print it? I am very frustrated. It seems like this should work well in Evernote.
Peter Arnell
I really can´t get this @notebook and #tag to work. I can send an e-mail, but it always ends up in my default notebook, and there is no tag connected. I´ve tried all different ways of writing the subjects line. I´m using a Mac. Anyone got an idea?
Justin Freid
Maybe you haven’t already created the tag or notebook in Evernote – they must exist before using them in the subject of an email.
Alex
I find it helps to have the tags and notebook names last. I have notebooks with spaces in their names, and the notebook feature only works if I add the notebook name last. Thus my email subject will be something like, “Concrete sealant prices #garage @Home Maintenance” will put the email into the “Home Maintenance” notebook with the tag “garage” and subject “Concrete sealant prices”.
Hope this helps!
Evernoter
I just sent an email with a Subject followed by @xxx #xxx but it didn’t go to the correct notebook nor added any tag. What can I do to correct this?
Mike
It’s definitely working – I’ve been using it for the first time in a while recently.
Apologies if you have tried all these, but they were the problems that I hit as I tried to remember how it worked:
1. The tag and the notebook need to already exist in Evernote, you can’t create new ones this way.
2. You need to leave a space between the subject and the @, then the end of the notebnook and the #. So to put the email “Buy hamburgers” into the Shopping notebook with an Errands tag the subject line needs to be:
Subject: Buy hamburgers @Shopping #Errands
and needs to be spaced in that way. NB that in this example the notebook in Evernote is just called Shopping, it’s not called @Shopping, ditto the tag is just called Errands, not #Errands
3. Isa the email arriving at all – ending up in your default notebook with no tag? If not,
4.And the most obvious – check that you have spelt it correctly… That was my problem when it didn’t work…
Just a user – and a fairly new one at tha – but it is definitely working for me. About to upgrade to premium so I can send .doc files in as well.
Swapnil Kamthe
It’s not working on production (sandbox) system…
Works in development platform(www.evernote.com)
Swapnil Kamthe
takes long a while to update sandbox notebooks
RebateSense
Automatic notebooking and tagging is a great feature but what if the subject already has a @ or # symbol for whatever valid other reasons? It would be mistakenly interpreted as a notebook/tag, correct? Or does it need to be at the end of the subject line?
Greensboro
It is awesome you get some of what you don’t want but it is easy to to use. I just started with evernote. My host messed my site up and I was glad I had the front page saved in a notebook a plus.
Thanks
Hugh Bradley
Greetings: I am trying this feature for the first time. However, when I receive the email, the tags are in the title and not in the “click to add tags” area. Please advise –Hugh
Gary Schwartz
Is the Motorola XOOM supported?
If so, how would I clip part of a web page?
(I don’t have it yet; it’s scheduled for delivery in five days)
patrick
this isn’t working for me either. sending some test emails and the #tag does not get recognized. any troubleshooting advice?
Glenda Scott
Help! I have a problem with Evernote and iChat. My name keeps appearing as Evernote next to my picture. Evernote (me, in iChat)asks if the other party will accept the call, he does,the window appears, etc.
What is causing my calls to appear as Evernote? Thank you for your help.
Dale
The one thing that would make this better wou,d be to be able to send directly into specific folders. Adding a folder name to the email address between the user and the URL would be my suggestion.
Amber
I use a free version, but this just doesn’t work. I have tried to replicate the command in the subject, as is, but it has never worked.
Andrew Sinkov
Please contact our support team. They should be able to help you: http://s.evernote.com/support
Lorraine
It’s an amazing function. I can clip magazine articles to evernote when using iPhone. Like it very much.
Laurel Kellam
This doesn’t work for me either. I’m trying to email to an already existing notebook and it just goes to my default notebook. Is this being looking in to?
Andrew Sinkov
The notebook name in the email subject must be absolutely identical to the notebook name in your account, otherwise the note will be sent into your default notebook.
Ryan Graves
You guys continue to kill it. Great post, got it figured out in seconds!
Jeff
For GTDers, just change the tag prefix from @ to something else like a period, which is what I did, and it works great. I also use the Personal Brain mindmapping software and in that program I use the @ prefix. I kept my tags identical in Evernote, just changing the prefix to a period (i.e., @today to .today) to keep them organized. Works just fine.
Carolyn
Grat program! But I’ve upgraded Firefox to v.5 and Evernote Web Clipper doesn’t work in it. Would really appreciate it working again!
Carolyn
Evernote Web Clipper is working with F5! Thanks very much!
Michael Binshtock
Great tool! It would be nice if I could modify automatically or manually the note creation date to be the same as the original email date. As I am new to Evernote, and I forward many old emails to Evernote, they are all tagged with the current note creation date, which is problematic when there is a need to sort by date. Or maybe provide a custom date, that may be set, and be used for sorting notes by custom date.
Michael Binshtock
I found that there is a 50 emails per day limitation. Is it only with the free vesrion?
Kasey Fleisher Hickey
Hi Michael, there is a a 50 email/day limit for the free version (Premium users can send up 250 emails per day).
Steve
hi,
i emailed a note to my account last night, twice, and it still has not shown up in my notebook. i double-checked the email address and it is correct. are there some filters in place that prevent this service from working, or perhaps a lag time that i am not aware of?
thanks,
-s
Andrew Sinkov
Steve, we had a small issue this weekend that caused an email backlog. It’s fixed. Right now we’re processing the backlog and expect everything to be back to normal in the next several hours. If it hasn’t already, your email will show up soon. Sorry about the inconvenience.
Chao wen
It’s good.