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Scan to Evernote in 1-step with a ScanSnap

Partners | By Alex Pachikov
53 comments
 

Fujitsu ScanSnap S1500M

Scanning into Evernote is a great way to bridge your physical and digital worlds. If you’re anything like me, then you probably have pieces of paper, business cards, documents, and precious napkins thrown across every available surface. Unlike me, you probably don’t have a compulsive urge to scan everything within arm’s reach. But you could! All you have to do is set up your scanner just right, and you too will be one click away from having all your stuff in Evernote.

Scan to Evernote utility

Just in time for partner month, the great folks at Fujitsu created a nifty configuration utility that will set your Fujitsu ScanSnap Scanner to the optimal settings for use with Evernote. For now, it’s Windows-only. We hope to have a Mac version soon. Download the utility »

Setup

Setup is quick and easy:

  • Make sure you have the ScanSnap Manager software installed
  • Next, download and run the utility

The utility will create two profiles in the ScanSnap Manager: a “Document Scan” profile for created PDF scanned documents and a “Notes Scan” profile for everything else, including anything with handwriting.

Manual setup instructions are available here: http://evernote.com/fujitsu

No ScanSnap? No problem.

If you don’t have a ScanSnap, there’s a good chance that you can still configure your scanner to work with Evernote. The general idea is to have your scanner send scans to Evernote.exe (PC) or Evernote.app (Mac). The step-by-step instruction may vary from device to device.

Win a scanner at MacWorld

On a related note, for a chance to win a Fujitsu ScanSnap scanner – come see Evernote at MacWorld in the Fujitsu booth (Booth #853).

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  • EL

    Works on my Brother MFC. I set up a custom scan profile — chose Scan to Image, designated Evernote as the target application (the machine found Evernote on its own and included it among my options on the target application drop-down), chose scan to .pdf, and presto.

    • Rob

      EL, when you do this is the PDF searchable, meaning is it included in the results of an Evernote search? I’ve found that my scans are not when I scan from my MFC as a PDF to the desktop and then place in Evernote.

      • freshy

        Hi Rob,
        i use a Brother MFC too, and as EL, I set up the Custom Scan Target Application to Evernote. Only I chose the JPG format to make my scans searchable. As I understand, the free account doesn’t search the content of PDFs but it does JPGs. I’ve noticed that information from PDFs receipts I get, such as receipts from the Apple Store, the information IS searchable unlike the ones I scan myself.

  • http://www.Naples-Computer.com Anthony

    I do mine a bit differently. Within SnapScan I create a SnapScan Profile that sends the scans to a certain folder that coincides with Names I have for each notebook:

    -Notes
    -Checks
    -Bills
    -Etc.
    - …and so on…

    In the Evernote application, under account properties, on the file import tab, I have Evernote Monitor each folder and import the scans into it’s notebook according to which folder it’s in.

    The only issue I have had, is that Evernote will also import the temp files that Acrobat creates while writing to that folder. I have to go in every so often and delete them from my Evernote. As a workaround, I usually don’t keep Evernote open while I’m scanning. Once I finish scanning everything (I usually build up a pile of “to scan” documents) I start up Evernote and it imports all my scans (without the temp files because they are deleted by Acrobat once the PDF creation is completed).

    • Michael green

      Anthony,
      Your use-case rocks! Managing my notes flow is now MUCH easier with my scansnap. I have docs at work and docs at home. I want them to be separate notebooks and now I can do that.

      Thank you for taking the time to post.

    • Michael green

      Here’s some tuning info with a pro and a con:

      I’ve set my scansnap to scan to file, instead of folder. I’ve disabled the rename file on scan option. This drops the file with the timestamp name into the folder of my choice, but without the ini file getting into evernote. The reason the ini is getting sucked in, is (I suspect) because of the delay while the popup dialog is open waiting for you to accept the scan.

      pro: no ini files
      con: no preview of scan, no ability to rename the scan before it gets to Evernote.

    • Michael green

      Another way to avoid the ini file, and get the ability to rename…

      Scan to folder but pick the parent folder. For example, create a folder called ‘scans’ and a subfolder called ‘bizcards’. “Scan to folder” ‘scans’, then name the file, browse down to the subfolder ‘bizcards’ and save the file. Now you’ve renamed it and put it into the correct folder. The INI process occurs in the ‘scans’ folder.

  • Samir

    Steve,

    I like you have Cardscan. I don’t know any way to scan without using their software. I too wish there was a way and it could then be exported to Evernote.

  • Joe E

    Gee… I buy a $400 scanner after it was suggested by Evernote to find I cannot scan to my Mac. Even after the video says you can. However the video, they scan to PC, then Evernote copies to Mac and iPhone.

    Its been since 2/8/2010 that the first comment was posted on here, its now 8/27/10 and Still no Mac Support????

    Come on Evernote, step it up. The image capture solution you point out sucks and don’t work like it’s supposed to.

  • http://www.dumdum.cz LuCaS – Lukáš Nachtigall

    Hi i have Windows 7 32bit, evernote premium, and scansnap s300.

    I have few questions :

    1.] when i run EvernoteProfileMaker.exe it crashes and did not work.
    How can i fix it to use scansnap with evernote ?

    2.] I have scanned many documents to scansnap as PDF how can i tranfer it to evernote ?

    3.] I tryied to convert pdf in scansnap to serchable ocr format, but nothing happens and searching is not available..

    thanks for your help..

    Thanks LuCaS

  • JBenson2

    Anyone notice the scanned image was already on the Mac screen before the scanning was finished? Hmmmmm

  • Phil

    I have Scan Snap S300 and can scan directly to Evernote, which is great. How do I edit the note after it’s scanned? For instance, if I duplex scan a magazine article and want to delete the full page ads.

    Thanks!

  • Robert Follis

    Still ignoring the Mac on this utility – Why?

  • http://www.sansommedia.com Todd Sansom

    Echoing Mr. Robert Follis… Still no Mac support for this utility? Or are we just not seeing it?

  • Pran

    Can I selectively send documents scanned into Scansnap Organizer to Evernote. Can I setup ‘Action’ button for Evernote, that way I want to send only select documents from Scansnap Organizer to Evernote. Any help is appreciated.

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