This may be a first for us: a single update that adds not one, but two of our most requested features! Normally, we don’t actively promote Beta versions, but we’re just too excited to keep this one under wraps. Also, it’s a big release and we can use the extra eyeballs for testing.
Today’s release of Evernote 2.0 Beta for Mac introduces in-app notebook sharing and our new notebooks organization feature: Notebooks Stacks. We’re bringing these exciting features to Mac first. Don’t worry, they’re coming to other versions of Evernote soon.
How to get it: Get the Beta by clicking on the “Update to Beta versions” checkbox in the Software Update tab of the Evernote for Mac preferences. Then, check for updates. The install process includes a data migration, which may take some time depending on the size of your account.
A note on Beta software
Before we get into the new features, a note on Beta software. Beta software is a work-in-progress, and may contain bugs, which can adversely affect your account. If you’re concerned about using Beta software, just wait until the public release.
The days of going to the Web in order to share your notebooks are over. Now, share notebooks with friends and co-workers, as well as view notebooks that have been shared with you, without ever leaving Evernote for Mac.
The left panel is now split into two tabs. There’s an Account tab, which refers to your own notes, and a Shared tab, which allows you to access all of Evernote’s sharing functions. Click the Shared tab to get started.
Sharing your notebooks
Click on Manage Sharing at the top of the Sharing Panel. This will display a list of your notebooks. Next, click the Start Sharing button near a notebook to share it. You have two sharing options, either you can make your notebook completely public or you can share it with a select group of individuals.
When you choose to Share with the world, the notebook will have a URL that you can share with anyone. These notebooks also have RSS feeds associated with them and they may be crawled by search engines if anyone publishes the URL.
Sharing with individuals and groups
You can also share notebooks with individuals and groups. This type of sharing is done by entering in email addresses of those you wish to invite to the notebook. You can also choose whether those you invite are required to sign into Evernote in order to view the notebook.
Premium feature: Editing shared notebooks
If you are an Evernote Premium user, then you can allow others to edit the contents of your shared notebook. This is a great option for group collaboration. And since it’s all inside of Evernote for Mac, it feels just like working on your own notes.
Premium feature: Note history
In addition, Evernote’s Premium Note History feature works for shared notebooks, allowing Premium subscribers to see previous versions of notes, which is useful when multiple people are editing the same notebook.
Notebooks can be linked into your account in two ways. Either you receive a sharing invitation from someone via email or you visit a public shared notebook. In both cases, click the Link to my account button at the top of the page.
Once you link a notebook to your account, hit Sync and it will show up in the Shared Notebook panel. The first time you view the notebook, the notes will Sync down to your desktop. You will be asked to configure how frequently you want Evernote to check for updates in these linked notebooks. To change the frequency, CMD+click on the notebook and choose Notebook Settings.
One of the biggest requests that we’ve received has been for ways to organize notebooks. Whether you use Evernote for your work and personal lives, or simply love to create lots of notebooks, keeping things tidy can be tough. We’ve come up with a great solution for keeping your notebooks neat and organized: Notebooks Stacks. Stacks are a visual grouping for notebooks. Drop all your related notebooks into their own stacks, then view or collapse them as needed.
Create a Notebook Stack
Creating Notebook Stacks is easy. Either drag and drop one notebook onto another to create a stack or CMD+click on a notebook and choose Add to Stack. Stacks are synced to your account, so as soon as they’re available in the other versions of Evernote, you’ll be able to see them everywhere. For now, stacks will only show up in this Mac beta.
Tip: Your local computer remembers which stacks you’ve left opened or closed, so you can leave a stack called “Work” open on your work machine and a stack called “Home” open… you see where this is going.
Redesigned left panel
In addition to Stacks and Sharing, the left panel also got a redesign. This update is meant to improve the experience of users with lots of notebooks, tags and saved searches. You can now resize and minimize sections within the left panel. To resize them, drag the headers up and down. You can also scroll within each section. Click on the gear icon at the bottom of the left panel to add or remove elements from the left panel. If you never use the Attributes panel, for instance, just get rid of it and reclaim some vertical space.
When is this coming to other versions of Evernote
We know that you can’t wait to see these features on Evernote for Windows and other versions of Evernote. Short answer: they’re coming. We’re working on it. Stay tuned.