News

Send Email Reminders About Shared Notebooks

Posted by Andrew Sinkov on 28 Dec 2011

Posted by Andrew Sinkov on 28 Dec 2011

Comment

Sharing notebooks is a great way to work together with your friends, colleagues and classmates. We’ve added a reminder email feature that addresses two needs. First, it allows you to easily alert people to changes in your notebook. Second, it’s a useful way to resend a notebook sharing invitation, if the recipients missed the first one. Here’s how it works.

Sending a reminder

To do this, go to the Manage Sharing screen in the Mac, Windows and Web versions of Evernote, then click on a notebook that you’ve shared with individuals. You’ll notice a new link labelled “Send Reminder.” Clicking this link brings up a popup with a list of all the individuals that you’ve invited to view or edit the notebook. You can either send a reminder note to everyone or to specific people.

Don’t forget, if you’re a Premium user, you can allow others to edit notes in your notebooks.

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16 Comments RSS

  • Phil

    Your “Send reminder” feature only shows on the person that started the shared folder. What about the shared people? I do not see a “Send reminder” when I add something to a shared notebook. I wife and I have a shared notebook. She created it on her Evernote account and has shared it with me. We both add notes to the shared notebook. I want to be able to let her know when I have added something new to the shared notebook. That is my goal. How can I do this?

    Thank You

    • Amanda

      Wow. I agree with you. But the feature will only be for premium users since only they can let other people edit.

  • kyith

    it is rather useless if you cannot update people when there are changes or new adds.

  • paul

    Hi my friends.
    Is it possible to have a clock to remind me one note?

    • Dona L. Crane

      That is a really good question – and one that I had. Let me know if you get an answer.

  • Dave Yuhas

    Windows version seems to be broken. Ideally an email would be sent automatically when the contents of a shared notebook change.

  • Stephen

    it will be much better if can automaticaly sent the notes updated reminder! more, if user can set the interval of reminder like every one day or one week, will be great!

  • Andrew Sinkov

    Thanks for the suggestions. A good example of how the reminder feature can be used is in an environment where a single notebooks is accessed by many people. For example, imagine a business that places important HR documents into a shared notebook. With the reminder feature, the owner of the notebook could quickly notify all employees that there’s an update to a benefits document.

    • John Clayton

      True – but most users are looking for a way to send a “automated” reminder to all users that are sharing the notebook regardless of who made the edit.

      Today’s blogs, forums etc all have this feature as standard – and I’d say it’s a crucial part of any shared noteboook/forum/collection (whatever you wish to call it) experience.

      Without auto-reminders via email, I’m going to miss things – because as a consumer of the shared notebook I am literally forced to check for changes, and obviously as it’s implemented at this point in Evernote – the person sharing the notebook is forced to click on a button to send out the email.

      What I would use (at the drop of a hat), is something that allows:
      - any change in the notebook to cause an email notification to be sent (make this optional, not all changes need notifications)
      - any change by anyone who can modify the notebook should cause this, NOT just the owner of the notebook

      Then Evernote is left only with the problem of “how to send the emails”, maybe you guys are not so hot on the idea of running your own SMTP system to handle this, but that’d be awesome.

      Otherwise you’d have to build in local capability to send such an email from each device (which I’ll assume is a ton of work given the number of devices that you support).

      Anyway, that’s my feedback – hope it helps to shape the service.

      • Barrett

        I absolutely agree with the need for automated notifications. This is the main feature that Wunderkit has over Evernote.

  • Andy Park

    I’m dying to see email notifications for changes in shared notebooks – this will make collaboration so much easier!

  • Tim Wuyts

    I totally agree. We need a notification service for changes/updates in shared notebooks. I’d love to link it to the wonderful ifttt.com!

    Isn’t there a ideabox/voting page for requesting features in Evernote?

    Tim

  • Jakob

    Me too. I need to see the exact changes and the time it has been implemented. That is why I got a premium account..

  • Jan Albrecht

    Thinking out loud:

    Why not let Evernote check for changes in shared (by you and to you) notebooks made by others than yourself? And accordingly:
    1. Mark the changed notebook(s) found, like in a mail app;
    2. Mark the changed note(s);
    3. Mark the changes in the note, possibly even accompanied with “changed by “.

    Evernote already knows whether there are changes because if so, it syncs that notebook. The tricky part may well be to distinguish between changes made by you and made by others. If it is on the same device that you made the change, then there is only a sync of the Evernote server needed. Not of the client, which is you. When you open Evernote on another device, that notebook must be synced. And you don’t want to get a message that alerts you of a change made by yourself. So, the changer needs to be coupled with the change.
    That is not such a bad idea if you’re going to annotate changes with the changers’ email.

  • Jan Albrecht

    In the mean time, can you please implement the Reminder functionality in the iPad and iPhone version of Evernote? And I guess in the Android versions as well.

  • Jan Albrecht

    When finally all this notification service idea has crystalized out and is implemented I am not sure whether I want email reminders of changes in Evernote shared notebooks in my mailbox. I’d rather keep it inside Evernote. Why? Because I spend more time in Evernote than in my mailclient. In such a case an email reminder becomes superfluous.
    Maybe keep email reminders as optional?