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Evernote Sharing Improvements: New Design, Permissions and Re-sharing

Product updates | By Andrew Sinkov
sharing_mac

Update 9/17/2012: You don’t need a client update to see the sharing improvements described in this post.

Today, Evernote Web, Evernote for Mac and Evernote for Windows got a number of much-requested sharing improvements. You can now easily update sharing permissions for individuals, and, if you’re a Premium user, you can allow others to re-share your notebooks. In addition, the whole sharing interface got a nice redesign. Let’s take a look.

Changing Permissions

Changing notebook permissions used to be a hassle. Not anymore. If you decide to change someone’s permission from read-only to modify and back again, simply open the sharing options for that notebook. You’ll now see a drop down menu near the names of everyone who has access. Click on the drop down and change the permissions. Then click done. That’s it.

I Share, You Share

Premium users now have a new sharing option that lets them grant others the ability to re-share a notebook. For example, let’s say you’re working with another department at your company. You share a notebook with the head of that department. With the new functionality, she can share that notebook with individuals within her group. In order to do this, the notebook owner must be a Premium user.

To re-share a notebook, select “Modify and Invite Others” from the permission menu. If at some point you would like to revoke or change that permission, you can do so by following the instructions above.

All of the notebooks that aren’t yours, but that you have permission to re-share, are listed in the sharing screen below your own notebooks.

View Notes and Activity

We’ve created a new read-only permission level called View Notes and Activity that pushes notebook updates into the recipient’s Activity Stream in the desktop versions of Evernote. This is great if you want to keep people aware of changes to your notebook without granting them access to edit your notes.

A new look

Our sharing interface was getting a little long in the tooth. We made all of the buttons and labels clearer, and significantly improved usability of the menus and screens. We hope you like it.

More to come

Sharing notes and notebooks with your friends or your team is an incredibly useful way to share ideas and keep your projects on track. There are many more enhancements to come. Stay tuned.

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  • maggie kean

    Just went premium to make shared notes editable … but WHERE IS THE MAC VERSION?
    Not in the App Store, Check for Updates says I’m up-to-date …

  • Eduardo

    So 3.3.1 is now in the Mac App Store but the release notes say it only “improves scanner support” ???? WTF?

  • Cyrus

    Yup just got 3.3.1 for Mac and you cannot share an editable notebook (can only view notes/view notes & activity) any news on when this will be available for the mac?

  • Jesus Sanchez

    When I try to share the ‘modify’ options don’t show up, only ‘view’. Am I doing something wrong? I’m using a PC.

    • Kasey Fleisher Hickey

      Jesus, modification rights are only available to Premium users. Are you a Premium or Free Evernote user?

  • http://www.la-dc.com LaShae

    First, let me say I love Evernote for my small design business! Love the easy syncing on all devices.

    Question-
    I’m a premium user, my assistant is a free user. We are able to share a notebook but I am unable to see the image she included in one of her notes. Help….

    • Kasey Fleisher Hickey

      LaShae, in order for both of you to be able to modify notes in a Shared Notebook, both of you need to be Premium.

      • Shaun Hunt

        Premium users can create shared notebooks that may be edited by free users. Images added by the free user should appear in your account. I use this feature all the time.

        The BIG DRAWBACK is that the person at the other end (either free or premium account)CANNOT SEARCH for your content unless they first select the notebook containing that content. In otherwords, if you share multiple notebooks then the person at the other end has a serious search limitation. I only discovered this AFTER sharing multiple notebooks for my employees to access shared data. I was shocked to discover this limitation.

  • http://www.redsharkmedia.ca Bruce Greer

    I love the sharing feature, I use evernote for basically all my online work now. I have to admit that I am also using google docs a lot, since it is easier to share and do online editing with my clients.

    I am worried that google will create as good as clip to notebook service as evernote has, and then they will have everything I need. I guess on the other end, evernote (or a developer) could merge this with a Sync to google docs option , that allows better sharing.

  • http://www.chrismontoya.net Chris Montoya

    I am waiting for Evernote to allow users I’ve shared a note book with to move or copy notes from their other notebooks into the shared notebook. It would make it so much more convenient for my family to share information on the go. Thank you. – Chris

  • Alex

    Is it possible for more than one person to add things to a shared notebook? Or am I missing something in the set up?

  • Micael

    Hi Evernote team,

    I wonder why I have to subscribe for a premium account to share an evernote note? In Onenote this feature is free.

    Sincerely,
    Micael

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