Tips & Stories

Quick Tip: Merging Notes

Quick Tip: Merging Notes

Posted by Alex Muramoto on 09 Nov 2012

Posted by Alex Muramoto on 09 Nov 2012

Comment

Evernote is a great way to collect all your memories in one place. Whether you’re  gathering photos related to a new home renovation with the Evernote Web Clipper, collecting meal ideas with Evernote Food, or jotting down plans for a work presentation directly in Evernote, the number of notes on any given topic can add up fast. Often, organizing notes as you collect them isn’t convenient, and copying content from one note into another later can be a pain. Luckily, Evernote for Mac, Evernote for Windows Desktop, and Evernote Web give you an easy way to merge multiple notes into a single one.

Merge notes by following these steps:

  1. Select the notes you want to merge (Command + Click on Mac or Ctrl + Click on PC)
  2. A thumbnail view of the notes with options will appear in the Note Viewer
  3. Click the ‘Merge’ button

All of the selected notes will be merged into a single note. When merging with Evernote for Windows Desktop and via the Web, the title of the new note will be the same as the first note selected. When merging with Evernote for Mac, the title will be the same as the most recently modified note. The remaining note titles will be included in the body of the new note, making it easy to tell where the content originated from. The original notes will be moved to the Trash.

Please keep in mind that notes originally created in other Evernote apps, such as Evernote Food, Evernote Hello or Skitch, will no longer be accessible in those apps once merged. To continue to be able to view the original notes, simply move the original notes from your Trash back into any notebook in your Evernote account.

Have you used this feature? Share your tips in the comments!

Premium

Evernote Premium

Upgrade for features to help you live and work smarter.

Go Premium
View more stories in 'Tips & Stories'

39 Comments RSS

  • HugoHK

    Awesome frature, never used it but planning to.

  • Rich leva

    How do I get an Evernote email address that would allow me to email notes to my Evernote site?

    • Kasey Fleisher Hickey

      Rich: your Evernote account comes assigned with an Evernote email address. You can find it in your Account Info. We recommend adding it to your contacts so you can quickly send emails directly to your account.

  • Dave Milam

    Unfortunately the merge order (per above “whose title will be the same as the first note selected.”) doesn’t seem to work on the Mac version. I was hoping that Evernote had fixed this, because the Windows version does allow this.

    • Alex Muramoto

      Sorry for the confusion, Dave. On Mac, the notes are merged based on when they were last modified. So the most recently modified note will be the title. Evernote for Windows Desktop and Evernote via the Web merge in the order selected.

  • Karin

    I’d like to determine the order in which the notes appear in the merged note. I tried selecting the notes in the order I’d like them to appear, but this didn’t work.

    • Alex Muramoto

      Try using Evernote via the Web to merge notes. It will merge them in the order they were selected.

  • Thomas

    Just started using this feature and find it very helpful when scanning through notes with the same topic/interest.

    Thanks for the “Quick Tip Friday!”

  • Angela Booth

    Great tip, thank you. I have lots of tiny notes I’d like to merge. I thought that copying and pasting would take forever; this is great.

    I’m off to tidy Evernote…

  • Efpw

    This is very handy; but can notes be merged in the iOS apps?

  • yaya5599

    I’m glad that I have become one of the fans of your blog . From you which I can learn a lot of meaningful knowledge and helpful information . Not only that, I can also communicate to other readers some valuable experience.

  • Zelma Shuff

    Thank you for this useful tips. I’m still new in this stuffs But by merging will it destroy the quality of the picture?

    • Alex Muramoto

      Attachments will be merged along with all of the text, so the new merged note will have the same file attached as the original note. You can also retrieve the original note at any time from your Trash notebook.

  • Jim H

    The latest update has my Samsung Galaxy Tab going nuts. It keeps searching trying to upgrade the database and refreshing thumbnails. Two years worth of notes are lost. What do I do?

    • Alex Muramoto

      Please visit our support page to open a support inquiry at http://evernote.com/contact/support/

  • Jonaz

    Combining several notes into one is a great feature. I have always been a bit confused about in which order the note are combined though. Now I realize that it works great in the web interface (on my mac I’m still on MacOS 10.5. 8 and Evernote 2.3.3, so that’s probably why it seems I can’t influence the order of the notes when combining in the desktop app).

    Feature request: Collapsable notes/sections
    It would be great if the different notes in the combined note were ”collapsable” sections (with Collapse all / Expand all commands).

    Combined notes tend to become long notes that are difficult to navigate and get an overview of. If the note headings in the combined note could be collapsed, you would get a kind of automatic Table of Contents for the combined note.

    If the sections could be rearranged that would be even greater!

    This is a feature that I would appreciate in single notes as well; I try to keep a note for every project, and being able to collapse/expand sections within a note would make it easier to navgiate the note, and also to focus on specific areas within the note.

    Keep up the good work
    /jonaz

  • juwlz

    But please, please, PLEASE can we have a way to determine what order the notes are merged in. The default (most recent first, on Windows) is almost never what I want.

    I officially submitted this enhancement request ages ago.

    Thanks

  • Paul Michelin

    Every day is a new day wen you come to learn something new with my favorite ….Evernote. This is a great help.

  • Mariann Regan

    Thank you for this tip. I’m making my way through “Evernote for Dummies,” and I’ll attend to this when I get there. Trying to do it right for once. I’ve heard it said that there are those who read the manual and those who mess with buttons. I’m a manual reader, trying to be slow but sure. : )) Well, I’m going slowly, that’s for sure.

  • Steven

    Is it possible to un-merge?

    • Alex Muramoto

      After merging, the original notes are moved to your Trash Notebook. To retrieve the original, un-merged notes, move them from the Trash Notebook to another notebook.

  • Barbara

    I am having some weird merge problems. I’ve tried with Mac and Web. I’m merging two JPG files (the front and back of a sewing pattern). I finally got them to merge so the front of the pattern is first in the merged note, but the thumbnail sometimes correctly shows the front (the first JPG) in the merged file, but sometimes shows the back instead. It seems random. Help!

  • Srinivas

    Evernote, is the best app i’ve come across in a really long time. It gets better everytime I use it.
    Coming to the issue at hand, is there a way by which only the contents are merged and title of the notes are skipped during the merge. As it would save me a lot of curation when I try to save text from the pdf i’m reading into a single note in a orderly manner to review later.

  • Sanitymops

    THIS! I love this idea and it would make my life so much easier. I have several projects where this feature would work so perfectly (e.g. job search profiles and client correspondence). I know this note was 7 months ago but I hope this idea makes it into a future version.

    • LATG

      This indeed!! I need a way to determine order (how about the same order as selected, with the first one selected on top?), and then I’d love to collapse, with the previous titles as section heads. I shouldn’t have to go the Web version to do this!

  • meenu

    By my mistake i merged all notes into one…i checked in trash too , don’t know what to do…please help me..now i m having only merged notes….

  • meenu

    By my mistake i merged all notes into one…i checked in trash too , don’t know what to do…please help me..now i m having only merged notes….

  • meenu

    By my mistake i merged all notes into one…i checked in trash too , don’t know what to do…please help me..now i m having only merged notes….

  • Kurtz25

    I just tried it, and it worked great, aside from the fact that it put them in the wrong order, deleted the name I wanted to keep, and I can’t rearrange the attachments inside to the correct chronological order!

    Fix these things, please. There is precisely no reason to assume that the user wants the newest on top. It could go either way.

    • Amit

      Yes, the notes seem to merge in the wrong order.

    • Michael Beck

      Has there been an update regarding rearranging the order in which the notes to be merged appear in the merged note? Seems like an intuitive ability that would have been included in this feature.

  • Carlyle Rowe

    But how can i unmerge notes?

  • Maor

    thank you for the tip, found this guide veery helpfu, love you Evernote!

  • Chris Daguanno

    Second, third and fourth the issue with unpredictable note order. And hopefully there is a way to normalize this across all platforms.

  • Jimmy

    This worked great for me! I did it on the Web version. It merged them in the order from top to bottom that I selected the notes in. So the first note I selected was on the top and the last note I selected was on the bottom of the merged note. Worked great!

  • John

    The MERGE function is misnamed. It should be called the CONCATENATE function. (It left me cold.)

    I just *merged* two notes that were ‘conflicting’ (both were very similar, but had slight differences… therefore EN marked them as notes with ‘conflicting changes’.

    Instead of doing a rather sophisticated comparison that showed where there the differences are, and allowing me to intelligently ‘merge’ content into a single, reliable note… the Evernote MERGE function simply CONCATENATED the two notes (put the contents of *both notes* into a *single note*, with no attempt to weed out duplicate information)!! SurPRISE!

    This feature is perhaps useful in some cases… but it is NOT useful to intelligently find differences in two notes… and smartly move them into one note, with no duplication of content.

    EN still has room to improve the resolution of two versions of the SAME note that have been placed in the Conflicting Changes folder.

    (Argh….!!)

  • John

    The MERGE function is misnamed. It should be called the CONCATENATE function. (It left me cold.)

    I just *merged* two notes that were ‘conflicting’ (both were very similar, but had slight differences… therefore EN marked them as notes with ‘conflicting changes’.

    Instead of doing a rather sophisticated comparison that showed where there the differences are, and allowing me to intelligently ‘merge’ content into a single, reliable note… the Evernote MERGE function simply CONCATENATED the two notes (put the contents of *both notes* into a *single note*, with no attempt to weed out duplicate information)!! SurPRISE!

    This feature is perhaps useful in some cases… but it is NOT useful to intelligently find differences in two notes… and smartly move them into one note, with no duplication of content.

    EN still has room to improve the resolution of two versions of the SAME note that have been placed in the Conflicting Changes folder.

    (Argh….!!)

    If you want to REALLY compare and merge text lines from Conflicting Change notes… use a free tool called WinMerge… if you can, at http://winmerge.org/ after a few hours I had successfully merged 3 notes considered Conflicted (6 files in all)… and my Evernote filing system is now Whole. Yay!!

  • Steve Labo

    I really really wish this feature was available for thr IOS platform. I travel the world for months at a time with just an iPad and an iPhone. I really want the merge feature for IOS.. PLEASE PLEASE, I migrsted from DevonThink Pro because of the superior sync features to all platforms on a evernote but I sorely miss the merge organizational tool for IOS

  • John Kyle

    Merging notes by order of selection works for me on Windows Desktop.