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Evernote Business Is Here. Start Building Your Team’s Knowledge Today.

Evernote Business Is Here. Start Building Your Team's Knowledge Today.

Posted by Andrew Sinkov on 04 Dec 2012

Posted by Andrew Sinkov on 04 Dec 2012

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Successful companies are built around the diverse skills and expertise of every team member. Whether working alone or cooperating on a project, everyone is constantly gaining new information, new insights and new knowledge.

For years, we’ve helped people collect and remember everything that’s important to their personal and work lives. Two-thirds of our users already rely on Evernote to be more productive at the office, but up to now Evernote has been a mostly solitary affair. Today, we’re excited to announce that using Evernote at work will help build the knowledge of your entire organization. Today, we’re releasing Evernote Business.

Upgrade to Business Class »

At its core, Evernote Business is Evernote. It’s the same service that’s used by tens of millions of people around the world, but it’s better. We’ve added a number of features and refinements that make Evernote Business a perfect tool for small and medium-sized companies and small teams within larger organizations.

Key concepts
Evernote Business is built around two key concepts: Knowledge Collection and Knowledge Discovery.

Knowledge Collection

The information we need to capture in our daily lives is incredibly varied. This information can take the form of meeting notes, spreadsheets, task lists, web research, presentations, and design mockups. That’s why Evernote is so great for work. You can put everything into it, knowing that you’ll be able to find it later. To make sure that you have more than enough space to work with, Evernote Business upgrades users to Business Premium, which lets them create 2GB per month of new content in Personal Notebooks, plus they and all their co-workers get 2GB per business user to share in their Business Notebooks. That’s four times more monthly quota than with normal Evernote Premium, so you’ll never have to worry about running out of room.

Business Notebooks
When a user joins Evernote Business, they’ll be able to create Business Notebooks. Anything placed into a Business Notebook benefits the entire company. It’s easier to share Business Notebooks with fellow employees, Business Notebooks can be published to the Business Library (more on that below) and these notebooks can be shared or modified by administrators.

Personal Notebooks
Users can also make Personal Notebooks, which are completely private. If you join Evernote Business with an existing Evernote account, all of your current notes stay Personal. Users can add content to their Business and Personal notebooks at will.

It’s important to note that while administrators gain rights to Business Notebooks in a user’s account, they have no visibility or access into Personal Notebooks. If a user leaves an organization, the Personal Notebooks go with the user, while the Business Notebooks stay.

Business Library
Business Notebooks are the first step in creating a more productive workplace. Step two is using the information that’s in those notebooks to make everyone on the team smarter. That’s where the Business Library comes in.

The Business Library is a collection of selected Business Notebooks that are accessible to the entire organization. At Evernote, our Business Library includes everything from important HR documents to design assets to product schedules to media mentions. All employees have the ability to publish some of their Business Notebooks into the Business Library. Administrators have full control over the Business Library, and can further elevate notebooks into a Recommended set that they feel are particularly valuable to employees.

Knowledge Discovery

With Business Notebooks and the Business Library, make all of the accumulated knowledge of the team accessible to everyone. Accessibility is important, but we want to do more. We’ve come up with a knowledge discovery spectrum: four ways to help users learn what their team knows, ranging from the simple to the magical.

1. Browsing the Business Library
The most straightforward way to find what you’re looking for is to open up the Business Library and browse through the notebooks. When you find a notebook that you think is interesting, join it. Once you join a Business Notebook, it will show up in your Notebook List. Business Notebooks are a gray color on Mac and Windows to make them easy to distinguish. On Windows and Evernote Web, Business Notebooks appear below Personal Notebooks.

When users join an Evernote Business account for the first time, they’re presented with a set of Business Notebooks from the Business Library that are recommended by the company. This is a great tool to get new employees all the tools they need to be productive from day one.

2. Search
When you perform a search on your own account, Evernote will also display results from Business Notebooks that you’ve joined. This way you’ll be able to see what others know about the topics that you’re interested in.

3. Related Notes
This is where things start getting magical. In the latest version of Evernote for Mac (coming soon to other platforms), as you type a new note or view an existing one, Related Notes will appear at the bottom of the note area. The more you type, the more contextually relevant the notes will become. These notes may be from your own account or from Business Notebooks your co-workers have shared with you. For the first time ever, you’ll know all the relevant information that your team has right as you start working on something.

4. Web Search

We’ve also updated our Chrome browser extensions (Web Clipper and Clearly) to support Evernote Business. Simply performing a web search will now display related results pulled from your account and from the knowledge of your team right alongside results from Google, Bing, Yahoo!, and other search engines. With this feature, we’re surfacing information that could save you hours and hours of work by showing research that others have done, so that you don’t have to start from scratch.

You get all of these powerful feature simply by creating and joining Business Notebooks.

Admin Love

Evernote’s focus has always been on the user, and that will never change. Our goal is to build beautiful apps and experiences that users fall in love with. With Evernote Business, we also wanted to create a great experience for administrators. Here’s what admins can expect:

Easy deployment
You can get your company up and running on Evernote Business in just a few minutes. Evernote is perfect for today’s diverse device environments. At launch, Evernote Business works on Mac, Windows, Web, iPhone, iPad, Android, and Android Tablets. All of these platforms sync with one another, so regardless of what your team uses, Evernote Business will work for them.

Fast onboarding
Admins can choose from two onboarding options. They can either invite individual team members to join the Evernote Business account, or they can set up domain registration. With domain registration, individuals signing up with their work email adress will automatically be added to your account.

Admin Console
Administrators can monitor their company’s Evernote Business deployment through the Admin Console. Here they can manage users, Business Notebooks and the Business Library. They can also set their user number thresholds and payment preferences.

Business-level Support
Admins get our highest level of support. All support requests will be answered by the end of the next business day (Monday to Friday) by our Customer Success Team. For companies of 10 or more users, administrators can even set up a phone call from a member of the Customer Success Team to help work through any problems.

Pricing and Availability

Today, Evernote Business launches in seven countries: USA, Canada, France, Germany, Switzerland, Japan, and UK. In the US, Evernote Business is available for $10 per user per month. The price varies by region and currency. Admins can choose to pay with a credit card or by invoice.

Sign up now for Evernote Business »

The Business-ready versions of Evernote for Mac and Windows are available directly from our site. The Mac App Store update will be available soon. Get them here:

Stay tuned for more Evernote Business features on these and other platforms.

Useful resources

We have put together a number of helpful resources that explain many aspects of Evernote Business:

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31 Comments RSS

  • Bojan - Alpha Efficiency

    Yep, this sounds great. Is it Mac only or do you have Windows version up and ready?

    • Andrew Sinkov

      Yes, it’s available for both Mac and Windows.

  • Chris

    Great- I downloaded the latest version from your site. Now how do I upgrade it from premium to business?

    Thank you.

    • Andrew Sinkov

      It’s simple. Go to our Business Site (http://evernote.com/business) and enter your email address on the homepage to start the sign up process.

  • Michael Chien

    Congratulations! All hard work pays off. Evernote Business looks fantastic!

  • Bill

    Cannot wait to advocate for Evernote Business!

  • Chris Johnson

    Video, video video. I want a frictionless repository for tuts within one thing that’s private-ish and fairly social.

  • Kathy

    Have you considered any discounted business pricing for non-profits?

    Can business notebooks be shared with non-business members?

    • Andrew Sinkov

      Yes, you can share Business Notebooks outside of the company. Sharing of Business Notebooks is the same as sharing of Personal Notebooks. In order to do this, the notebook must be yours, or the owner of the notebook must give you permission to share their notebooks.

  • Scott G.

    This is fantastic. And timely. We’ve been talking about using Evernote or, ahem, another product for note taking/knowledge collection.

  • Snidely

    Let’s say you have a business in a country that’s not listed as a launch country. Is there any reason we can’t use the software? Several of us already use the free version and my team might like to upgrade.

  • Jason

    If I am already a Premium user and get added to a Business, do I continue to pay my $5/month in addition to the $10/month/user for Business? Or is all my Evernote usage covered under the Business account?

    • Andrew Sinkov

      Once you join a Business, your monthly Premium subscription will be cancelled and your account will be upgraded to Business Premium.

  • Slade

    I’m still concerned about security – Is there a way to use off-line notebooks between employees on the same network and not sync to the EN servers? I know we’d give up the “anywhere access” thing, but we are good with that on some items.

    • Andrew Sinkov

      Keeping offline notebooks is always an options. You need to use the Evernote Service in order to share content through Evernote.

      • Daniel Sullivan

        I paid for a full year of Evernote Premium the day before this announcement. Should I imagine this will be credited when I upgrade to Business? thanks for a response and btw the product looks superb.

  • Jarrod

    Hi,
    The “Knowldege Discovery” piece seems like it could be useful outside of just the business community. Is there any plan to roll that out to premium users, or do we have to sign up for a business account for one?

    • Andrew M

      I was just thinking the same thing. Alot of my notes are inter-related and i try to use tags to help w/ that but either a way of linking notes or this auto “Knowledge Discovery” would be useful for non-business users as well.

  • Mathew Packer

    Hi,

    Just wondering if you have an eta yet for release / support for Australia?

    Thanks,
    Mat

  • Guy Bellman

    I was wondering if you can share this to non-evernote members/users?

  • Tom

    I like it. Just would like to see volume discounts, say a 10-12 user pack, etc.

    $1,200-$1,440/year seems a pretty rich for my small business.

  • Nelson Bostrom

    What’s the status of having functionality to map to salesforce.com accounts?

  • Greg F

    So disappointed that Australia was not in the initial release! Also interesting in an ETA for here.

    We are using Evernote in my organisation using shared notebooks. This sounds so much better!

    Great job!

    Greg

  • Erick Torres

    excellent, this is one of the best tools to stand everyday in my work

  • Don Faulkner

    Will the business features be exposed in the Evernote API? I use Linux as my desktop, and since Evernote refuses to release a Linux version of their desktop software, I rely upon open source tools that use the API. I’m a premium subscriber, but I see no reason to move to Business if I can’t use it.

    (hint: Evernote, you could fix a lot of this by just releasing a Linux desktop client.)

  • Luke

    It would be good if Australia was supported :)

  • Eric J

    The pricing needs to be tiered or offered with volume discounts. This creates a disincentive for firms above a certain size. We are looking for a knowledge sharing solution and are a pretty large company, and the price points as they stand keep me from entertaining this as an option.

  • Paul S

    Is there any way of going back to version 4 and upgrading to business? V5 is a backward step for evernote and has lost the simplistic navigation that I was very happy with.

    Considering we have nearly 10 people that have evernotes accounts ( not all premium ) then it is going to prevent my drive to recommend a high spend.

    It’s a pity really because I have so many notes that will now need transfering to another app I fear

  • Charles Crispin

    I am from NSW Australia, we have a sponsored group setup for some execs in our organisation and would like to port this to Evernote Business.

    I am a bit confused how the transition process would work, do I have to wait until its available in Australia?

  • Bryan So

    If your business case involves using iPhone to snapshot photos or take audio notes, beware of a one month old critical issue that has no solution in sight: http://discussion.evernote.com/topic/31307-evernote-sync-error

  • Am

    A really useful feature would be the ability to select an area of text that would update across all notes.

    So, I write notes on a meeting with someone but I also have another file which keeps a note of meetings in a given time period so I can share this with other key stakeholders. Additionally, I have another note that I use as a working file, (like a to do list). I would love to be able to ‘magic’ select an area of a note and have that magic selection update across all notes that I paste it to. It would add such awesome functionality to evernote and I am sure there must be many GTD’ers that would be able to find multiple uses for this. If you added the ability to add a list and as each item on the list was completed then it would check box it on the master list and remove from all the child lists. Example usage for this would be GTD – consolidation of my projects and actions lists – they would always be up to date and as I crossed something from my @telephone list it would be updated with the next action from that list that required a phone call (you could set the dependencies on the master list). Evernote would be so much smarter with this kind of functionality…