Tips & Stories

Emailing into Evernote

Emailing into Evernote

Posted by Kasey Fleisher Hickey on 19 Jul 2013

Posted by Kasey Fleisher Hickey on 19 Jul 2013

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Searching inside your email is hard. Searching inside of Evernote is easy. Let us show you how to use your Evernote email address to send emails from your inbox to your Evernote (and intelligently organize emails inside of your account, right from your email inbox).

Here are a few ways to use the Email to Evernote feature:

  1. Travel recommendations and confirmations: Capture travel recommendations, confirmation numbers, hotel addresses, and everything else related to your trip; send everything to your trip notebook. Premium tip: If you’re a Premium user, make your trip notebook an Offline Notebook so you can access your notes even when you don’t have a connection.
  2. Work files, documents and presentations: Forward work-related projects to a notebook you’ve designated for work or an appropriate Business notebook so you can collect all elements of a project in one place. With Skitch, you can quickly markup documents inside your Evernote account and send off to colleagues for review/approval right from your Evernote account. Premium tip: Search inside of PDFs, iWork and Office documents inside of your Evernote account to find things fast.
  3. Newsletters: Organize your newsletters for later reading and access by sending them to a ‘Newsletters’ or ‘Read Later’ notebook.
  4. Online order confirmation/tracking numbers: Place a lot of online orders? Forward all your confirmation and tracking numbers to Evernote so you’ll never lose track of what you’ve purchased/received, and make returns easy!

The Evernote Web Clipper for Chrome also lets you clip emails directly from Gmail. Check out this post to learn how.

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59 Comments RSS

  • Thom Parkin

    Evernote is THE SINGLE MOST USEFUL piece of software I own.
    This just made it EVEN MORE useful !! Great job.

  • Guest

    Ummm… there’s this new thing called Gmail?

  • Guest

    Ummm… there’s this new thing called Gmail?

  • Guest

    Ummm… there’s this new thing called Gmail?

    • gmart

      some of us don’t want google to know everything about us, who we communicate with, etc.i’ll never use gmail.

    • Deborah M Walker

      I don’t use Gmail either….

  • christdw

    Do you have a print out “cheat sheet” that we can use that reminds us of how to title the subject line of an email when we email into Evernote for quick organization? Something we could tape to our monitor or our desk?

    • KaseyFHickey

      Here’s a concise recap (in our Knowledge Base): http://evernote.com/contact/support/kb/#/article/23480523

    • wickets

      Sounds like you need an evernote for evernote!!

    • Peter Adrian

      I thought about this awhile, then looked down at my keyboard…it’s as easy as 1-2-3. 1 shifts to ‘!’, 2 shifts to ‘@’, and 3 shifts to ‘#’.

  • Ara

    I love evernote in all of its facets except one. WHY ON EARTH DOESN’T EVERNOTE HAVE A ZOOM FUNCTION? What are you guys thinking???

    I know there’s been a lot of discussion on this in the forums and nothing has happened, so I thought I’d comment here.

    • Fred Russell

      Ara,
      I have two ways that I zoom on my lap top and on the ipad. Would you like to know how.

  • Stan

    Evernote is a great Note taking app. And It will be great to be able to Invite another Evernote user to be appear the note on their app and allow edit or modify note.This feature will allows all Evernote user to truly share Note without need to email or share link back and fort and yet cannot be modify by either party. The good reference point will be Dropbox and Google Drive, which allow user to invite share the same document. Since another user have Evernote account, it is good to allow both party to view, edit or modify the Note.

  • Stan

    Evernote is a great Note taking app. And It will be great to be able to Invite another Evernote user to be appear the note on their app and allow edit or modify note.This feature will allows all Evernote user to truly share Note without need to email or share link back and fort and yet cannot be modify by either party. The good reference point will be Dropbox and Google Drive, which allow user to invite share the same document. Since another user have Evernote account, it is good to allow both party to view, edit or modify the Note.

  • muddog15

    I doubt this will be very useful, its not very user friendly. To confusing and to much to remember to type into the subject line. A hash tag where,,,, before or after,,,, how do I put this in the notebook I want it to go into. Unless somebody uses this feature all of the time, it wil be hard to remember the details

    • PogoWolf

      Kinda the same thing as like sending to WordPress. I think I’d die if there was a plug in/update to Evernote that allowed posts to blogs with features found in Micro$oft’s Writer.

    • PogoWolf

      Kinda the same thing as like sending to WordPress. I think I’d die if there was a plug in/update to Evernote that allowed posts to blogs with features found in Micro$oft’s Writer.

    • gmart

      I think this is probably meant for someone who will use it frequently. For them, remembering 3 things is not too difficult (and you don’t have to remember anything other than subject line is note title – you can edit later in Evernote). Otherwise it’s easy enough to copy & paste into a new note.

  • graham

    I run a bookkeeping / consultancy business to over 20 clients and Evernote is my most valuable piece of software. I love gmail but Evernote’s searching of everything including contents of pdf’s and jpg’s makes it such a powerful tool. A client can ask me for a key piece of info and I just go to their notebook and search it, easy. I share notebooks with my business partner and it truly is a virtual filing cabinet. Dont think we could do what we do without Evernote.

  • Chrissy Marquardt

    Awesome! I was wondering if this was an option with Evernote. Thanks for the helpful tip

  • albertduro@gmail.com

    This video is out of focus. Fuzzy and unreadable. And really, why bother when a simple text sentence or two could have done the job.

  • Coal Akida

    WORKFLOWY has the best zoom I have ever used and I wish they would also get a zoom, its so needed.

  • Rina Liddle

    Is this a premium only feature? I can’t seem to find the same buttons…

  • Carole@RusticArtistry.com

    Isn’t just using the Clip to Evernote function to clip an email a lot quicker and easier than the forwarding method described in the video?

  • Carole@RusticArtistry.com

    Isn’t just using the Clip to Evernote function to clip an email a lot quicker and easier than the forwarding method described in the video?

  • Lynda Thompson

    I love emailing into Evernote! Definitely saves time.

  • Carole@RusticArtistry.com

    This seems much more labor intensive than just using the Clip to Evernote toolbar icon or app. When would one want to use this process instead of the Clip option?

  • KWL

    Please don’t waste my time offering an interesting tip only to have it embedded within a video. Especially a tip that needs only a paragraph, maybe two, to describe what to do.

    I use Evernote because I’m busy and want quick access to information, wasting my time waiting for a video to eventually crawl through to information I can get from a quick read, is just ridiculous, if you can’t write get someone who can, and if your audience is only those with a casual enough day to lounge through a video then put a warning in the email that it’s video only.

    Irritated? Obviously.

    • Mike Russo

      Watching a 2:33 video is just as fast, if not faster than reading a paragraph on how to do it. And it’s far less ambiguous to follow, since everything is happening in real time on the video, instead of with screenshots. Or trying to figure out where the buttons are that their talking about. Videos are way faster and better.

      • Jesse

        BS. My brain can process words my eyes see much faster than anybody can illustrate something on a video. Read much?

  • C Reid

    Would have been useful to me as a Senior Citizen but not at £35 per year I’m afraid!

  • C Reid

    I was wrong – I think! I’ve found my Evernote email address.
    The screen on my iPad and iPhone is quite different from that on my Mac

  • jasper robinson

    Am I right to think that ‘Email into Evernote’ will only handle the date and not the time?

    E.g., if I enter into the Subject line of an email addressed to my EN account: ‘Collect Daughter from friends house at noon !Today 11:30′ it won’t remind me?

    I’ve tried a couple of variations on the ‘!Today 11:30′ theme but I don’t get reminded at that time. (Tho’ I do get a blue alarm clock, indicating that it’s been set for today).

    Thanks!

  • ERK

    This would be a great tool if Evernote kept the same formatting as in the original email from the airline. When I tried this exact process with a recent itinerary for an upcoming trip, my Evernote note was the equivalent of about 30 pages with endless spacing between lines. It was basically unusable. I’m better off referring back to my original email to see my flight information.

  • ERK

    This would be a great tool if Evernote kept the same formatting as in the original email from the airline. When I tried this exact process with a recent itinerary for an upcoming trip, my Evernote note was the equivalent of about 30 pages with endless spacing between lines. It was basically unusable. I’m better off referring back to my original email to see my flight information.

  • Faisal

    It is possible for evernote to steal your ideas. All they need to do is have a terms filter that captures all notes with keywords such as business idea, app idea, etc
    I am not saying that they are doing it, I am just saying it is a very possible thing to do. So the questions is: how can we know for sure that they are not?

  • Andrew Wigg

    Total Awesomeness!!! Now I have the memory of an Huffynant…

  • Andrew Wigg

    Total Awesomeness!!! Now I have the memory of an Huffynant…

  • Shahnawaz Nawaz

    Well

  • JBH

    I setup my email to have all of my bills, financial statements, contracts etc forwarded directly to Evernote. I would love to see improvement in this area. Unless I am missing something, it isn’t possible to have them emailed directly to a folder with the appropriate tag(s), I have to have them sent to an “Inbox” and then sort them later.

    Does anyone have a workaround for this scenario?

  • Sean M

    Can I email a webpage link to my Evernote email address and the content in the webpage will be saved in my evernote?

  • Dan

    I only use an iPad and iPhone. Can anybody tell me how to make different folders for the various documents that I move to Evernote?

    • Dermot

      Hello Dan;
      By Folders,,, you may mean Notebooks?
      Just click on Notebooks, press edit, then press “New Notebook”
      Hope this helps.

  • Sergio Seplovich

    I do not see the point of forwarding emails to Evernote if you use Gmail. Google has the most powerful search engine around. When I need to search for context in my email, I simply use the Search box in Gmail. Using Evernote, I have to remember the formatting for the reminder, folder and tags whereas in Gmail, every word is searchable. Can someone tell me where is the benefit of this feature??

    • Robert C

      I agree. Why would I send my email from gmail to Evernote. Please help me understand because I really want to use Evernote but cannot yet see the real benefit.

      • Taylor Pipes

        Robert: Just getting content into your Evernote is a good way to understand how Evernote works for new users (or those wondering its benefits). A great way to do that, is by using Email into Evernote. For your individual needs, try to figure out how emailing to Evernote would help you be more efficient and productive. How can it save you time, or help create a better process for work or personal endeavors? There’s no right or wrong answer. Personally, I love to email travel-related content into my Evernote — things like itineraries, hotel reservations and airfare confirmations. That way, they get out of my inbox and instantly organized into a Travel Notebook.

      • Rob Moore

        Robert: When everything else in my world is logged in my Evernote account, it doesn’t make sense to have to switch over to my Gmail to access email info. I like to keep it all in one place. I don’t have to remember a lot of info, I just put @mail in the subject line and it keeps it all together and searchable like Gmail.

  • ???

    How do you change the email your account is attached to? I mean not the Evernote one, but the one through which Evernote sends you tips and stuff.

    • Robin Moore

      http://blog.evernote.com/blog/2012/04/20/quick-tip-friday-emailing-into-your-evernote-account/

  • josie

    um, HOW exactly do you email evernote? it dosent say

    • Rob Moore

      http://blog.evernote.com/blog/2012/04/20/quick-tip-friday-emailing-into-your-evernote-account/

  • Brad Cutler

    How do I send an email to Evernote? I was given a special email address when I signed up but when I put that email in contacts and tried to send an email to that evernote address it said it was invalid?? What is the special email address for and does it need to be

    changed?

  • Mark

    this seems helpful. At my work, I am responsible for a lot of email communication, but they limit us on our storage capacity. Thanks for the tips

  • Bijan

    hello there…how can i delete a notebook?????

    • Peter Adrian

      @Bijan: right-click on the notebook, and “Delete” will be an option.

  • Smra Ogoe

    Thanks you for keep sending me great tips so far. I’ve published all these tips to my Facebook followers and into my blogs about your tips.

  • clement lakra

    So far I am a new user please help me

  • Shirley

    I am having trouble forwarding emails to evernote can some help please. My email address is the same as my evernote email address so when o forward

  • Jahir hussain. a

    I love emailing into Evernote! Definitely saves time useful Great job.