Randy Hunt is the Creative Director at Etsy, where he leads the team of designers building web products and creating offline experiences. He is currently writing a book (with Evernote!) called Product Design for the Web, which will be published by New Riders in November 2013.
You can catch Randy at the Evernote Conference where he’ll be speaking.
I use Evernote, Everywhere:
Evernote for building a great team
Evernote is the core tool Etsy’s design team uses for recruiting great designers to join our group.
Draft emails in Evernote on your commute so you’re ahead of the workday by the time you get into the office.
Photo by Jonpaul Douglass
- Get everyone on board. Everyone on the hiring team within our design group has an Evernote account. We have a Shared Notebook where we are able to keep track of candidates we’re interested in.
- Think beyond the meeting room. Almost all of our design recruiting is outbound which means that a lot of candidates don’t come across our radar in the ‘traditional’ way. Evernote allows us to capture notes on people we meet and like, even when the meeting happens outside of the office. Anyone on the hiring committee can add notes they take while chatting with someone at a bar, over lunch, or at an event.
- Keep track of the timeline. Evernote automatically timestamps notes, so it’s easy to look through our Shared Notebook, see where in the interviewing process a candidate is, and know when we can funnel them out of Evernote and into our formal HR system. Since all interactions are initially captured in Evernote, we always have a backlog to refer to. We use tags to keep track of where in the process a candidate is; we can search by tag to see all the candidates who may have taken another job, been hired, or are on hold.
- Make sharing easy. Everyone on the hiring committee knows to check our Shared Notebook, so I don’t have to let anyone know when I’ve added new notes; Notifications do this for me. However, when I really want to get something important out, I can just email the note out of Evernote and ping people in their inbox. Using Evernote makes our process transparent and efficient.
- Manage new and existing employee reviews. In addition to using Evernote for all our hiring, I also use it to keep employee logs for all personnel management. I have a note for each employee and am able to pre-organize notes prior to meetings with team members so that when we have a one-on-one, I know where we left off, what we might need to discuss, etc.
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