Tips & Stories


Video: Evernote Business at Evernote

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We are continually impressed by the creativity of Evernote Business users, and the variety of ways they use Evernote Business to help their company work better, smarter and more efficiently. This includes our own team here at Evernote – every day we use Evernote Business to get work done and deliver the best experience possible across our entire family of apps.

Making this happen takes immense effort, coordination, and dedication on the part of everyone at Evernote, and Evernote Business allows each and every one of us to share and discover the knowledge of every member of our team. It’s the external brain of our entire company, and we’re constantly at work to improve Evernote Business to make it better for us and you.

Tips & Stories | 18 Apr 2013 | By Alex Muramoto

Evernote Business Meetup: London Calling!

Evernote Business
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We recently held our first European Evernote Business Meetup in Central London. Over 80 Evernote users gathered at  the HUB Westminster for an evening full of Evernote Business tips and use cases.

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Two Evernote Ambassadors, Jim Cregan from Jimmy’s Iced Coffee and Russell Curtis from the award-winning London architects RCKa, shared their entrepreneurial challenges and how Evernote Business helps to resolve them. The panel discussion was moderated by TechCrunch editor Ingrid Lunden.

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And of course, what is a Meetup without some cool giveaways? Each guest was entered into a raffle for a chance to win some great prizes, including the Evernote Smart Notebook by Moleskine. All of the Evernote users in attendance also had the opportunity to mingle and exchange ideas and experiences about their use of Evernote over drinks and an amazing Evernote-themed Cake.

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Our Evernote Business meet up in Central London was a great success, and we hope to see all of you at the next meetup in your area!

Register for an Evernote Business Meet Up

Our next Evernote Business meet ups will be held in Madrid and Amsterdam. Only a limited number of spots are available per meet up, so make sure to reserve yours today:

  • April 22nd, 2013 at garAJe Madrid [Register]
  • April 26th, 2013 at The HUB Amsterdam [Register]

The Evernote Business team also offers regular live online demonstrations of Evernote Business. To see the schedule of upcoming webinar dates and to register, visit our Evernote Business webinars site.

Tips & Stories | 10 Apr 2013 | By Alex Muramoto

Video: How Award-winning Architect Russel Curtis Uses Evernote Business

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Russell Curtis is Evernote’s Architecture Ambassador, and a founding director of London-based architects RCKa, an award-winning design practice specializing in community, public and residential buildings. In this video Russell shares his experiences of using Evernote Business as an Architect entrepreneur.

From capturing photos of job sites under construction to saving scans of paper documents to discovering the shared knowledge of his entire team, Evernote Business lets him run almost every aspect of his company in the office and on the go. Watch now to see how RCKa uses Evernote Business, and learn what Evernote Business can do for your company.

Tips & Stories | 4 Apr 2013 | By Alex Muramoto

Evernote World: How ZN Chairman, Philip Weiss, Wrote a Book with Evernote

Evernote Business

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Name: Philip Weiss
Profession: Chairman and Chief Hyperthinker ZN, co-founder of TEDx Brussels and Chairman of IABC Europe
Location: Brussels, Belgium
Website: http://www.zn.be/
Personal Blog: http://hyperthinking.net/
Twitter: @pweiss

Bio

While a student in Philosophy, Politics and Economics at Oxford University, Phillip Weiss had already launched two college magazines, started the first student radio station on a full FM license in the UK, and – last but not least – received the Young Achievers Award from the Queen of England. Back in Brussels he set up ZN, a leading eCommunications agency that works with companies, political institutions and other organizations, teaching them how to use the Internet to integrate and transform communication. His ‘Hyperthinking model’ was developed to enable the ZN team and their clients to manage rapid change and innovation, and to adapt their strategies and structures to the Internet age.

I Use Evernote, Everywhere

I’ve been an Evernote User from the Beginning. I have used Evernote from the day the app launched. At ZN we work on new communication challenges, and we are always looking for new tools to enhance and change the way we communicate and engage online. Evernote is one of these new tools, and we were quick to try it out.

Evernote is my external brain. From my personal to professional life, I have a lot of different things going on, and it all comes together in Evernote. Any kind of information, from photos to audio, I will put into my Evernote account. It’s my to-do list; my digital brain. It’s the central place for me to capture and access notes on any topic. Evernote stays open on all of my devices most of the time.

Evernote for Authors

Evernote was a key tool for me in the process of writing my book, HyperThinking: Creating a New Mindset for the Age of Networks. Evernote offers us an opportunity to organize our ideas, thoughts and projects differently. It provides us with amazing opportunities to keep track of more information and to do more with it. But to do so, we need an open mind and we need to experiment and continue to learn. This is part of the mindset I describe in Hyperthinking. There are many tools available but they can overwhelm and confuse us. In order to use these, we need to be open, to have the right mindset.

Step 1: Gathering
When I started writing and gathering content, notes and insights that would later go into the book, I worked in a Word-document, but that was far too complicated as it grew in length and content. Then I started to put the content straight into Evernote. The main advantage is that I can put all my ideas, photos, things I see on the street, or read in the newspaper, into one central place, using tags to organize them with minimal effort.

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What I find very useful in Evernote is that when I thought of an idea for the book whilst I was travelling, I would record it with my phone, and then tag it in Evernote. I would then process it later. For this, I created a default notebook called ‘untagged’ where all the stuff I haven’t tagged goes, so I know it needs to be processed.

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The same applies for the occasions when I read a story in a magazine or paper. I would take a snapshot on my phone and also tag it in Evernote. When I had a random thought that might be relevant later, I would note something, again with a tag. By tagging all these different types of content, I could easily find it again at a later date.

Step 2: Drafting

I kept each section or chapter heading in draft form in Evernote. By doing this, I could add notes and lines when I had time to write. Sometimes I would write an entire section as a note to be reviewed later.

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Step 3: Planning

I use Evernote as a planning tool, so I added tasks and notes about what needs to be done: NOW, NEXT, SOON, LATER. I borrowed this approach from a site called thesecretweapon.org which combines the methodology of David Allen (known as GTD or Getting Things Done) with Evernote.

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This is one of the best applications of GTD and provides a good and reliable structure to capture and act on your task list. It captures all the things you have to do into one system, and then helps you to prioritize it. I can also put important and relevant emails straight into Evernote by forwarding them and converting them into tasks. I now also use a script from IFTTT that coverts flagged emails into Evernote tasks automatically.

Obviously the topic of the book, HyperThinking, was all about using new technology and capturing different ideas to be more effective in the age of networks, so you could say Evernote was a native ‘hyperthinking’ tool.

A Tip for Evernote Users

Just use it! We are exposed to all this new information and with Evernote you can link everything you are doing. Notes, meetings, pictures, it brings it all together.
The way you use Evernote is very personal, meaning it can serve you in any way that works best for you – it’s up to you to find out how to get the most out of it.

Tips & Stories | 21 Mar 2013 | By Alex Muramoto

Results & Resources

Evernote Business
We received a lot of great responses to our recent survey, and we are already using your feedback to help improve Evernote Business. Overwhelmingly you told us that you need educational materials and training resources to help your company and users adopt Evernote Business, and we have responded with an improved Resources section of the Evernote Business site, packed with information, videos, webinars, tutorials and guides to help Admins and users get started and stay productive with Evernote Business.

Visit these links or browse the Resources section of the Evernote Business site:

  • Getting Started Guide: A walkthrough of account creation and how to invite users to join your Evernote Business account.
  • Admin Guide: Your complete guide to all the features and functionality available in the Admin Console.
  • User Guide: For users and admins, learn how to use all of the features of Evernote Business, including Business Notebook and the Business Library.
  • Webinars: View past webinars or register to join us for a future webinar on a variety of topics, including product demos, tutorials and more.
  • Videos: See how other business are using Evernote to improve their workflow, and get inspiration for ways to use Evernote Business where you work.

We also have a complete set of Evernote User Guides to help you get started using all of the features and functionality of the Evernote app on all your devices:

Tips & Stories | 15 Mar 2013 | By Alex Muramoto

Skitch and Evernote for Entrepreneurship

Parker Holcomb

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Bio

Parker Holcomb, an entrepreneur and longtime Evernote user, shares some ways that Evernote and Skitch help him grow and run his storage and shipping business, All College Storage, as well as develop his newest company and app, eHighLighter.

Parker’s Quick Tip: Note links nested in a checklist can help you stay on top of the more detailed tasks or processes in your life by creating a quick and easy information hierarchy. Check out my GTD system with nested Note Links below!

I Use Skitch and Evernote for…

Running My Business

I use both Evernote and Skitch religiously to help me manage everything about All College Storage. From training new employees in business operations to shared task management, the apps are a key component in keeping me connected to my employees and in managing the work that needs to be done. Here  are some examples of the ways I use Evernote and Skitch to be more productive at All College Storage.

Evernote for Task Management

The company’s slogan is “student run, professionally done,” which means I depend on my 16 student employees (called Campus Presidents) to help manage the business on the ground and provide great customer service. I use Evernote Shared Notebooks to help them stay on track with the company’s goals while managing a lot of the day-to-day operations independently. This gives them the ability to “own” their campus presence and share in the entrepreneurial experience, while allowing me to keep track of important milestones.

Task Management

To manage all of this, I’ve started a central GTD system which includes a checklist of everything that needs to be completed, organized by type of task and priority. I use Note Links for each item in the checklist to connect to more information and notes about each individual task and to help me manage the completion of tasks. For example, each school we service appears as a Note Link, and clicking on it reveals a shared note with a more detailed list of tasks that my Campus President will check off when they finish.

Because Evernote is available for almost every device, my employees can access this information whether they are at their desk or on the ground organizing a pack, which makes me feel confident that I am always up to date with what’s happening in my business at any given time.

Skitch for Training

Even though I share a lot of documents from my account with my employees to help them learn different parts of the business, it’s often much easier for me to share detailed information with a simple Skitch image. For this reason, Skitch has become central to my training process. From the back-end of our payment system to the packing map for a given school, it’s much faster and simpler to show my Campus Presidents what I mean by adding shapes, arrows, and text to communicate the information visually with Skitch.

Skitch Training

Skitch makes it easy for me to create materials that Campus Presidents can use to teach others our system. This is really helpful in scaling my business, as they need to bring on a lot of contract laborers and train them in best practices for packing and organizing the trucks. By simply sharing a couple of Skitch images that detail how our system works, my Campus Presidents have the tools they need to get their contractors up to speed in no time.

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Developing my App

In addition to my work managing ACS, I’m developing eHighLighter, a personal research assistant app that integrates with Evernote and brings eBook benefits to paper sources. It’s now available in the Trunk! With it, you can take a picture of a book, then highlight and transcribe the text in the image to create searchable annotations and citations. These tools make organizing research a breeze.

Skitch for Sharing Ideas

Throughout the process of building eHighLighter, Skitch has been really useful in communications with my developer. If it weren’t for Skitch, describing what I want certain buttons to accomplish or mapping out idea flows would require sending dozens of emails back and forth. With Skitch, I only need to mark up an image of the home screen with text and arrows, drop the image into an email. Building an app requires a lot of work, but annotating with Skitch has made the process much more efficient than it would have been otherwise.

Skitch Task Management

Evernote for Organizing Large Projects

Evernote also plays a critical role in helping me manage the development process. All the information I need to make sure I don’t stray too far from the development roadmap is easy for the whole team to access in a Shared Notebook, where I save feature summaries so that we have concrete goals for each version and we never miss out on any key pieces. It’s also helpful to share idea flows and organize my thinking around different features, and because I can access it from anywhere, whenever an idea strikes me, I can immediately capture it and share it with my team.

Tips & Stories | 23 Jan 2013 | By Stefanie Fazzio

Video: A Look Inside Evernote Business

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On December 20, 2012 we held a live webinar and Q&A with Phil Libin, Evernote CEO, and other members of the Evernote Business team to help users learn more about how to get the most out of Evernote Business.

Topics included:

  • - Capturing, sharing and discovering knowledge
  • - Adding users and managing your Evernote Business account
  • - Data privacy, access and control
  • - Best practices for using Evernote Business inside your organization

Watch the video now!

 

More webinars are coming soon! Watch this blog for the latest announcements, or visit our Webinars page where you can register for upcoming webinars, and view videos of all of our past webinars as they become available.

Tips & Stories | 17 Jan 2013 | By Alex Muramoto

Quick Tip: Migrating Notes from Personal Notebooks to Business Notebooks

Evernote Business

One of the first things current Evernote users will want to do when they join their company’s Evernote Business account is migrate existing work-related notes from their Personal Notebooks to new Business Notebooks.

This ensures that users will be able to enjoy all of the knowledge sharing features of Evernote Business, including the ability to publish those notes in Business Notebooks to the Business Library, where they can be browsed and synced by co-workers. Migrating notes to Business Notebooks also allows them to appear in Related Notes and Related Results, making it easy for users across an organization to effortlessly discover what their co-workers know.

Migrating multiple notes simultaneous is easy with Evernote for Mac and Evernote for Windows Desktop, just follow the steps below.

Evernote for Mac

To move multiple notes into a Business Notebook using Evernote for Mac, do the following:

  1. Hold the Command key, then click the notes you want to move to select them. To select all of the notes currently displayed in the Note List, you may also click any note, then hit Command-A.
  2. Control-click on any of the selected notes. An options menu will be displayed.
  3. Select ‘Move to Notebook’. A dialog with a list of all the Business Notebooks and Personal Notebooks in your Evernote account will be displayed. You may also select ‘Copy to Notebook’ if you want to retain a copy of the notes in their original notebook.
  4. Click the Business Notebook you want to move the selected notes to. The change will be synced to your Evernote account immediately.

Evernote for Windows Desktop

To move multiple notes into a Business Notebook using Evernote for Windows Desktop, do the following:

  1. Hold the Ctrl key, then click the notes you want to move to select them. To select all of the notes currently displayed in the Note List, you may also click any note, then hit Ctrl-A.
  2. Right-click on any of the selected notes. An options menu will be displayed.
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  4. Select Move to Notebook > Notebook… A dialog with a list of all the Business Notebooks and Personal Notebooks in your Evernote account will be displayed.You may also select Copy to Notebook > Notebook… if you want to retain a copy of the notes in their original notebook.
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  6. Click the Business Notebook you want to move the selected notes to.
  7. Click ‘Move’. The change will be synced to your Evernote account immediately.

Ensuring that all of a users work-related notes are saved in Business Notebooks is key to the entire company getting the most out of Evernote Business, and our team has been hard at work to make this process as quick and easy as possible.

What benefits has your company experienced after migrating notes to Business Notebooks? Share your thoughts in the comments!

Tips & Stories | 11 Jan 2013 | By Alex Muramoto

Evernote for Managing a Small Business: Jimmy’s Iced Coffee

Evernote Business

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Bio
After a year of travelling around Australia, quenching his thirst with delicious Aussie Iced Coffee, Jim Cregan returned to the UK to a lot less sunshine, even less surf and a sweet and sickly version of the iced coffee he’d enjoyed on the other side of the world. So, in true entrepreneurial style, Jim and his sister decided to make their own.

Jim uses Evernote for every aspect of his business; everything from capturing important meeting notes to sharing exciting new ideas, as you’ll see from his video as the UK’s Small Business Ambassador.

 

I use Evernote, Everywhere (to check)

  • iPhone
  • Mac

Evernote makes running my business so much easier:

Evernote helps me to be more efficient and save time. I am always researching my industry online. It is vital for me to be able to find information easily. Whether it’s doing research about the milk, coffee and iced coffee markets, distribution, supermarket trends, macro and micro stuff, I need to be able to search for it, capture it and then find it again either when I’m on the move or in the office. It’s so much easier to use Evernote than saving it in Safari or to my computer. With Evernote I can save it to all devices, tag it and then find it quicker.

I have just started using Evernote Business. I was one of the first to use Evernote Business in the UK and I love it. I can now communicate more effectively with my colleagues. It creates the ideal situation for small and fast-growth businesses because the whole company can seamlessly discover important company information, as well as storing their own knowledge about the business, which will never get lost.

I use Evernote Web Clipper. To save blog posts, as well as images and reviews about my business that I find online, I simply clip them into my Evernote account. This is great for when I do presentations to buyers, shareholders and investors, as I can pick out real life images and comments very easily, which makes presentations look great.

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I use the forwarding email function. Evernote email is brilliant.  I used to email myself things that I had to do, but they would simply get lost. I can now email myself a to-do list and simply place a #TODO at the end of the subject line and it saves it all to one spot.

I use Evernote to manage and save my ideas. I work on a whiteboard a lot so it’s good to photograph these and save them to Evernote.  I can then happily erase the whiteboard and start again!

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Evernote is great for saving important photos. Taking photos of stuff and saving them to Evernote is useful for me, especially when I’m on the road. I’ll see a truck which distributes food and drink products and I’ll photograph it then save it to Evernote under #distribution.

As long you can have all your memories in one place, then everything just becomes easy, which is epic!

Tips & Stories | 9 Jan 2013 | By Alex Muramoto

Quick Tip: Sharing with Your Business Email Address

Evernote Business

Any time you share a note or notebook in Evernote, the recipient receives an email notifying them that they now have access to the data you have shared. By default, this notification email will come from the email address associated with your Evernote account.

If you prefer that the notification email for Shared Business Notes or Shared Business Notebooks display your work email address as the sender, you may now easily enable this simply by entering your business email address in your account settings.

This is an especially useful feature for users who have joined Evernote Business with their existing Evernote account, as they will be able to continue sharing Personal Notes and Notebooks with their personal email address, while sharing Business Notes and Notebooks with their separate business email address.

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To share Business Notes and Notebooks with your business email address, do the following:

  1. Log into Evernote via the web.
  2. Click your name in the top-right corner of the screen to open the Account Info menu.
  3. Click ‘Settings’.
  4. In the sidebar, click ‘Personal Settings’.
  5. Enter your work email address in the ‘Business Email Address’ field in the ‘Contact’ section.
  6. Click the ‘Save Changes’ button at the bottom of the screen.

The business email address you specified will be shown as the sender of all email notifications for Shared Business Notes or Shared Business Notebooks. The email address you used to create your Evernote account will be shown as the sender of all email notifications for Shared Personal Notes or Shared Personal Notebooks.

Tips & Stories | 3 Jan 2013 | By Alex Muramoto