News

Trunk Spotlight: The New Shoeboxed-Evernote Prepaid Envelope for Digitizing Your Piles of Paper

Posted by Mie Yaginuma on 16 Jul 2012

Posted by Mie Yaginuma on 16 Jul 2012

Comment
  • App/developer: Shoeboxed
  • Platform: Web
  • Price: Signature Evernote: $19.95/month
  • Type: Document Management

Today we are very excited to announce the launch of the Signature Evernote Plan from Shoeboxed. The Signature Evernote Plan makes digitizing all of your piles of paper easier than ever. The integration works like magic; drop all of your paperwork into a specially-designed envelope made only for Evernote users. Shoeboxed will then scan, sort, and organize it all for you inside your Evernote account.

How It Works

 

  • Go to http://evernote.shoeboxed.com/
  • Create a Shoeboxed account.
  • Connect Shoeboxed to your Evernote account.
  • Choose where your scanned documents should go in your Evernote account.
  • Wait for the Evernote envelopes to arrive!

If you already have a Shoeboxed account, then: Go to your Account > Settings > Select Premium Plans. Change your plan to the Signature Evernote Plan.

Once you sign up, Shoeboxed will send you a prepaid, addressed envelope for your papers, bills, receipts, business cards and documents. Fill it with all the stuff you want scanned, and pop it in the mail. Shoeboxed will safely and securely scan your papers, making sure to correctly categorize receipts, business cards, and other documents.

All of your documents will be organized and available in Evernote to access anytime, anywhere. Shoeboxed will either shred or send back your documents, depending on what you specify. No more excuses for having piles of unorganized papers.

 

A Seamless Experience

Shoeboxed and Evernote work seamlessly, so you can take advantage of two services as one. This is perfect for:

  • Travelers who need to keep track of daily receipts but never find the time to organize and scan them.
  • Professionals who receive many business cards that they’d like to store and easily search for in Evernote.
  • Parents who want to digitize their children’s schoolwork and artwork.
  • Small business owners with contracts, correspondence, and documentation that needs to be organized and saved.
  • And it’s even great for tax returns because the IRS accepts scanned receipts as well.

Have you tried using Shoeboxed? What types of paper documents are you excited to digitize? Please share in the comments.

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24 Comments RSS

  • Steve

    Great, except you are asking me to store my sensitive documents in Evernote (which I love), and they don’t have secure notebook ability. https? encrypted notebooks? do they?

    • Marco

      Sure it is http secured with a padlock and encrypted with 256-bit encryption. The same encryption that gmail uses.

  • Carl

    Great feature! Except, it would REALLY be great if the MacOS, iOS, and Web methods were CONSISTENT! As it is, we have to remember at least 3 (maybe more) ways to do something. Forget it!

  • Carl

    The “Insert To-Do” is grayed out in the Format menu (after checking for software updates). Please advise. Thanks.

  • Jerome Pineau

    Can you include old paper pics? And isn’t this something anyone can do with an iPad? It’s easy enough to just snap pics of old documents. How do you manage insurance on old originals?
    Thanks!

    • Jake

      Jerome,

      Thanks for your question.

      Shoeboxed does not support the scanning of pictures and we would recommend that you not send in any pictures, personal or otherwise, for scanning. Our process is optimized for receipts, business cards, bills and other paper documents. If you have an iPad, you can also submit the aforementioned items to Shoeboxed from the convenience of your iPad with our free iPad app.

      In terms of insurance, Shoeboxed has never lost an envelope to date and we take a number of extra precautions in the shipping process to ensure that we never will. Among other things, we pick up all of our mail from the regional sorting facility and deliver it ourselves to the Shoeboxed office every day.

      Please contact me anytime if you have additional questions or concerns: jake@team.shoeboxed.com.

      Best,

      Jake

  • Katy

    Is this available in the UK?

    • Jake

      Katy,

      Our Signature Evernote plan is available in the UK, but unfortunately it does not include the prepaid envelopes (yet, anyway!). That said, any documents you do send us will be scanned and archived in Evernote and then sent back to you free of charge.

      Shoeboxed has hundreds of happy customers in the UK and we would love for you to give our new Signature Evernote plan a try. Please contact me anytime if you have more questions: jake@team.shoeboxed.com.

      Cheers,

      Jake

  • Brian

    $19.95 a month for 100 scans?? WAY too expensive… no thanks!

    • Manny

      So…$19.95 for 100 scans or 100 envelopes? Please confirm. If this is for 100 sheets of paper, then I too would agree it is too expensive. I’d be amenable to $9.95 for 100 sheets (if this is confirmed to the be the correct description)

      • Jake

        Hey Brian & Manny,

        To clarify, the Signature Evernote plan includes 100 document scans per month, which you can send in using as many prepaid envelopes as you need or want (the plan includes unlimited envelopes). Relatedly, if you have any documents that are stapled or paperclipped together, these grouped documents will count as a single document scan.

        Also, please keep in mind that there are absolutely no contracts and you can pause or cancel your plan at any time. If you would like to use it one month, pause it the next, and then resume a few months later when you need it again, you can do this easily and without penalty. We’re here when you need us!

        Please reach out to me anytime with other questions or concerns: jake@team.shoeboxed.com

        Cheers,

        Jake

  • Chris

    I haven’t tried Shoeboxed yet, but I think it sounds like a great service, and I am glad to see that you have made it so much more convenient!

    • Jake

      Thanks, Chris!

      We appreciate the positive feedback and look forward to having you try the service. Please let us know what you think. We’d love your feedback!

      Please reach out to me anytime with questions or concerns: jake@team.shoeboxed.com

      Have a great weekend,

      Jake

  • Suzanne

    What about security? You are taking my sensitve documents, how do I know someone at your company is not also making copies?

    • Jake

      Suzanne,

      Thanks for your question.

      Privacy is understandably a very serious concern for our customers and for that reason Shoeboxed makes security a top priority.

      Our operations facility, where all of the scanning and data verification takes place, is kept under lock and key and is under 24/7 video surveillance. Admission to our operations department is extremely limited and anyone given access must first undergo a background check and be personally interviewed and evaluated by our Director of Operations.

      Over the past five years (during which we’ve processed over a billion dollars of expense data) we have never had a single security breach of any kind.

      For more information on security at Shoeboxed, please visit http://www.shoeboxed.com/security/

      Please reach out to me anytime with questions or concerns: jake@team.shoeboxed.com

      Best,

      Jake

  • Heather S

    I’m currently a Shoeboxed customer, but I don’t see the Evernote option under account settings. How do I change my plan?

    • Jake

      Hi Heather,

      I apologize for the trouble you’re having switching your plan over. Please send me an email at jake@team.shoeboxed.com with your account information and I’ll be happy to change your plan manually.

      Thanks,

      Jake

  • Daniel

    As a professional performer, I have a large collection of sheet music. Most of it is in bound book form and some of it is copied paper. Much of it is larger page size than 8.5×11. Is Shoeboxed the answer for my needs? I would like to digitally store my music, be able to search for song titles, and donate my “hard copy” collection to a school or a library.
    Tahnks!
    Daniel

  • Tony

    Well I am a month into it and I love it. I have worked with Andrew and have switched to a more expensive account to save money…how is that, I have decided to go 100% paperless on past receipts and mailing in thousands of documents to be scanned (yes you read that thousands) it makes it allot easier to store and cheaper on a higher plan. once I am “Caught up” I will down grade back to the evernote plan.

    Thanks for a great service!

    • Jake

      Tony,

      A sincere thank you for the great, positive feedback on our new Evernote plan. We’re thrilled that you’ve found our service useful and look forward to receiving many more of your envelopes filled with paper documents in the future!

      Best,

      Jake

  • Murat

    Is there any documents limit in the envelope?
    can I put 1 thousand receipts in to one envelope and it counts as one scan?

    • Jake

      Hi Murat,

      Thanks for your question.

      The Evernote plan includes unlimited envelopes, which you can stuff with as many receipts (or other documents you want stored in Evernote!) as you’d like. The plan also includes 100 scans per month, meaning that each month Shoeboxed will scan, organize, categorize and forward up to 100 documents into Evernote for you. Also know that stapled or paper-clipped items will count as a single scan. If items are meant to remain together (a long receipt that is multiple pages, for example), we will scan and forward them in such a manner.

      Please reach out to me anytime with other questions or concerns: jake@team.shoeboxed.com

      Thanks,

      Jake

  • Marsha

    Is it just me or is Shoeboxed ripping us off. Since I signed up for the Evernote account the turnaround time is abysmal. It seems that unless I complain, nothing happens. And the receipts I send digitally always need me to make some sort of correction, since it is not being input by a human. First column is when Shoeboxed say the received my envelop and 2nd column is when the documents are visible to me online. Where am I saving time?
    7/26/2012 8/13/2012
    8/21/2012 8/30/2012
    9/10/2012
    7/24/2012 8/13/2012
    9/17/2012

  • Red Envelopes

    Putting the WOW! Factor back into padded envelopes! An eye catching array of laminated padded bubble envelopes. Four sizes available in silver, black, red envelopes.