Last month, we shared how to use Evernote to kickstart your personal productivity at work. If you happen to work with other people, productivity extends beyond you. Especially if you work on a team, keeping everyone updated via Evernote can make you — and your team — more productive. Here are three ways to implement Evernote to improve team communication and teamwork:
- Share and share alike. Whether you’re working with an internal team or with outside consultants, you’ll want a central place to collect everything related to managing your projects, including timelines, meeting notes, attachments and more. Shared Notebooks make teamwork easier. If you use Evernote Premium or Evernote Business, the people you invite to each notebook are able to view and contribute to your shared notes, improving team communication and allowing everyone to easily work on a project together.
- Show and say “how.” The most productive and effective teams have clear written instructions on how specific job tasks are completed. This way, when one team member is unavailable, someone else can pick up where they left off. Create a “Processes & Procedures” Shared Notebook in Evernote, and let each person on your team note how they perform their day-to-day tasks. If they’re documenting a screen-based workflow, they can use Skitch to annotate screenshots and eliminate confusion.
- Centralize what’s important. Most teams need to disseminate and update information regularly. Moving your information to Evernote makes getting the right information to the right people easy. For company-wide information (such as HR information and phone lists), the Evernote Business Library can keep everyone in the know, or individually Shared Notebooks can be used to selectively share. Key team members can be granted rights to edit as needed to keep your company’s notes up-to-date.
Work Smarter with Evernote Webinar Series
Want to learn more about improving teamwork and team communication with Evernote? Register for one of our upcoming webinars:
Work Smarter with Evernote: Tips for Getting Started July 12, 12-1 pm PDT (Mac) — Learn more and register
Work Smarter with Evernote: Tips for Smarter Teams (Mac) July 24, 12-1 pm PDT (Mac) – Learn more and register
Joshua Zerkel is a professional organizer and was formerly Evernote’s Productivity Ambassador. He recently joined the Evernote team as a trainer helping people learn how to work better with Evernote.