Spring is often the time we take stock of our home in an attempt to clean and organize our surroundings and, by extension, our life.
That sentiment also extends to our workspaces, whether they are in a house or office. Renewing those spaces puts you in a position to tackle everything from taxes to professional projects as you head into spring.
Jeffrey Phillip is an organizer and designer who has some excellent tips for using Evernote to keep your personal and professional life expertly organized.
1. How long have you been using Evernote?
I made my first note in Evernote in 2012. To be honest, at first I didn’t even know why I was using it other than I had been told I would love it. It became evident to me very quickly that I agreed with my friends and colleagues, and since then, Evernote has become an integral part of keeping various parts of my life perfectly organized.
2. When you set out to tackle a project, how do you integrate Evernote into your workflow?
Evernote is part of my process from the very beginning when I first make contact with a new client. I start by taking notes on my first call and the journey continues from there. Evernote has become a more comprehensive way for me to keep nearly all of my project information in one spot. Before using Evernote, I struggled with using only a handwritten notebook because it would become hard to reference notes and keep all of the other relevant information together. Now, I can reference my notes more quickly just by typing in a search. Throughout my projects I save notes from meetings, floorplans, photos, inspiration, and important emails.
3. Is there an Evernote feature you use often?
Web Clipper is hands down what I use most. It makes it incredibly easy for me to save articles, ideas, product inspiration, photos, and recipes as I’m browsing the web. There is no more printing paper or saving photos to a random, hard-to-access folder on my desktop. Everything goes right into its proper notebook, gets tagged, and immediately syncs to all my devices. That’s time-saving organization at its finest.
4. Many of our users manage their professional and personal life with Evernote. Do you have tips for doing both without losing sight of productivity or goals?
I keep the two worlds separate and in order with simple tricks. For example, all my work notes start with “JP – “ to keep all work items together. I do a similar naming system with my personal notebooks, too. One thing I really love Evernote for home is to keep all of my recipes organized in one place. I have every recipe tagged by meal, main ingredient (e.g. poultry, appetizer, etc.), or specialty (e.g. slow cooker, gluten-free, etc). All of the tags for recipes start with “R – ” so they all live together and don’t get lost in a lengthy list of tags.
5. Can you provide tips for users who want to organize their home offices?
One small bit of universal wisdom for those of us working at home, or even in an office, is to keep your work area clean and free of distractions. Our desks can become overrun with stuff during our day, which can induce stress and foster a higher level of anxiety. A five minute break every so often to tidy up your desk will allow you to put your papers and your thoughts in order so that you can refocus your energy to the task at hand. Taking the time to do this at the end of the day is important as well. Even though you are working from home and may need to step out to start dinner, make sure you get your office, your thoughts, and yourself in order before punching the clock. It will not only prepare you for tomorrow, but it will help settle the day in your mind and allow you to be more available and present with your family, friends, and loved ones.
Photo credit: Adam Wasserman