How to Win 2016 with Calendars, Checklists, and Note Links

Tips & Stories

How to Win 2016 with Calendars, Checklists, and Note Links

Posted by Taylor Pipes on 20 Jan 2016

Posted by Taylor Pipes on 20 Jan 2016

You’re already using Evernote on every device (if not, you should be) and it’s a tool that is flexible and incredibly powerful to structure all your goals this year.

Stay resolute

We’re only three weeks deep in 2016, but for many of us, it’s already time to break out the proverbial wrench and tighten up our goals and resolutions for the year.

As we covered a few weeks ago, nearly one-third of resolutions won’t even make it past the month of January. It’s not that people don’t want to get in shape, advance their careers, or get finances in order. It’s that they take on too much or don’t build strong habits to support their objectives.

Now is the time to implement behaviors and create healthy habits to carry you deep into the year. The key is having the willpower to avoid losing motivation.

Evernote has the tools that can help make sure you stay on track:

  1. Calendars are powerful visual cues to keep you on track.
  2. Checklists are the perfect way to tackle your goals in a logical order.
  3. Note links are a secret weapon to create structure around your goals.

Visualize goals with calendars

Recently, Wait But Why illustrated the life of a 90-year-old in a single chart. It becomes immediately clear just how little time we have when you break it down into individual weeks.

But notice how illustrious figures like Einstein and Newton were able to tackle major life achievements in a very narrow sliver of that time. What you decide to tackle in 2016 can have a lifelong impact and there’s nothing like a calendar to bring that point home.

Check out some of our calendar templates and ideas at the end of this post.

Screen Shot 2016-01-05 at 9.42.42 PM

[Image: Wait But Why ]

Calendar templates for success

With Evernote, we offer a variety of calendar note templates you can use to stay on track by the day, week, or even the entire month. Check out options ranging from daily to annual tracking.

You can really start to tap the power of Evernote when you incorporate your calendars around your system of planning, or even as modules that can easily integrate within larger notes.

Bottom line: think of these as templates that go beyond simply listing appointments or important dates, but act as a functional framework for the way you personally use Evernote.

Power of checklists

Mastering procedural processes and repetitive tasks with checklists allows you to focus on the larger goals at hand. Instead of wasting precious brain cells remembering a process or a request, drop those tasks into a checklist and put your brainpower into the real work.

Checklists are a failproof way to help tackle goals, especially when combined with reminders. Whether that means maintaining a weekly exercise schedule, tackling a home remodel or reading more books, checklists, and reminders will keep you on pace.

Other great uses for checklists include managing exam preparation, reading lists, travel planning, project steps, personal tasks, and professional goals.

Power tip: Stay accountable and stay motivated well past January 31. Send your checklist in a Shared Notebook to friends or family who are tackling similar resolutions.

Learn more about powering your day with checklists >>

Link to success

Note links may very well be the secret weapon to achieving your goals.

As PCWorld summarizes:

“Note links are great for adding supplementary information to calendar items. For example, add a link to your agenda for your monthly department meeting right in the calendar entry or meeting invite. If you save invoices or other billing statements in Evernote, add note links to them to the due dates in your calendar so you can get to them quickly when it’s time to make the payment.”

Clicking on a note link takes you to the intended note. Once incorporated into the calendar, Note Links can be synced across, and accessed from different devices.

Note links can help automate agendas for colleagues, and make meetings more actionable.

You can also use note links to connect research and source material to your book project, report, or thesis.

When you combine note links with calendars or checklists, you make both more powerful.

Gallery of calendar templates

Here are a few examples of how you can take calendars to the next level:

Editorial calendar – whether you’re managing your marketing team’s content or keeping tabs on social media efforts, a calendar is a great place to oversee all the work that’s being done.

At Evernote, our community team uses calendars, checklists, and note links to schedule interviews, collect design assets, and review copy for all of our social media content. Here is what that looks like for Instagram:

Screen Shot 2016-01-06 at 9.54.58 AM

Meeting templates – Meetings tend to have standard documents, like agendas and minutes. Create templates for these notes, giving your team a pre-formatted structure to save them time and add them to the calendar for all to see.

Reminders – Contextualize your daily meetings and to-dos with a reminder.

How are you using calendars inside Evernote? Share your tips with us on Twitter!

Now that you have an idea of some ways you can use calendars, check out some of our favorite templates. To save a template to your Evernote, just click on the image.

Daily calendar

Screen Shot 2016-01-20 at 3.55.43 PM

Weekly Calendar

Screen Shot 2016-01-06 at 9.51.18 AM

Monthly Calendar

Screen Shot 2016-01-20 at 3.57.34 PM

Annual Calendar

Screen Shot 2016-01-05 at 10.14.39 PM

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24 Comments RSS

  • Robert

    I’m more interested in knowing how I can create nice looking templates of my own – these were obviously not created inside the Evernote app!

    • Taylor Pipes

      Hard to believe, but they were created entirely within Evernote. We used tables and images to create the grid layout for each of the templates that you see.

      • JD

        Hm. I’m thinking this is a future blog post.

        • Gerry

          Please make it a future post – how to create crisp professional templates within Evernote

  • EN User

    How did you create the calendars?

    • Taylor Pipes

      The calendars are just ordinary notes, but using a high level of table-fu (and the banners on the green monthly calendars are images, of course), we are able to create a grid layout that is perfectly accommodating for weekly, monthly, and annual calendar templates.

      • EN User

        The Windows version at least has only the most rudimentary formatting options; for example, no way (that I can see) of changing the background colour of cells.

  • Jack Raats

    The annual calendar has more than 30 rows. How to make a table with more than 30 rows?

    • Anna

      It looks to me like the annual calendar is actually two tables. But the way I make lots of rows in Evernote tables is to make the biggest table it allows and then add rows until I have what I need. A bit clunky, but it works.
      The thing I wonder is whether they have a way to automate the coloring of the weekends. That is very useful, but will change each year. (do these templates only work for 2016?)

  • Phillip

    How did you fill in the grid tiles? Images?

  • Geoff

    So are you just showing how YOU can make table Fu Calendars but not sharing the them? Or even sharing the how? I’ve read the article 3 times now and see no place that you shared them, confusingly. I am left thinking this is less than helpful.

    Can you share a notebook with people so we can copy your nice templates? Or am I missing something?

    • Forrest Dylan Bryant

      Geoff: If you click on any of the calendar images in the article, you will go to a shared note containing the calendar itself. Click the “Save to Evernote” button to add the calendar to your own Evernote, then you can edit at will.

  • Tobias

    On every device? Well, almost. The Evernote client for Windows is great when using a mouse and keyboard for input on a big enough screen. But when using Evernote on my Surface or Windows Phone, I really wish you’d have a decent Windows Store app. The current one sucks. And how come you support the iPad Pro’s pen(cil) input when you don’t have support for the pen on Surface (a device with much higher reach than the iPad Pro)?!

    Please invest into a proper Windows Store app for Windows 10.

    • Nathalie

      It works fine for me on my windows 10 Tablett… but eversince I upgraded from Win8 to 10, the menu (when you pull from the right) to sync etc has disappeared. In tablet-mode, the app lacks a sync and a share button on the front/first page “accueil” in french, where you can find all the notes and etiquettes etc… And the icons on top of the notes (save, bin, star, etc) are VERY small, maybe you could make them appear a little bit bigger. That ‘d be nice / great !!!

      • Gerry

        Nathalie — can you use your Surface Pro Pen to handwrite within Evernote? It’s a feature that’s definitely needed within the Windows application!

  • Dirk

    Great, thanks very much for sharing this! I find them very useful, and the ‘Add to Evernote’ button makes it very easy to use them.

  • Omer Cenk Guven

    It is excellent. I have already looking a calendar for evernote. Thanks for sharing

  • Glenn

    I don’t know if I am in the right place, but here goes: I keep everything in Evernote on my Mac, but now I have a problem. I was shopping on Land’s End and somehow their ads are linked to my Evernote, so every add goes to my inbox. How to I get rid of the link? Thanks in advance.

  • David A.

    Where do I find these in Evernote?

    • Cat

      You don’t! You click on the calendar image and it will then save in your Evernote account.

  • Denise

    Question: can these features (calendar, etc) as described be accessed in the free version, or is Preium/paid versions required?

  • Denise

    Question: can these features (calendar, etc) as described, be accessed in the free version, or is Premium/paid versions required? If yes, ditto David A’s question above – where can they be found in the program?

  • Nicholas Lum

    How do you get the color background on the weekends changed on the yearly calendar? I am trying to get next year’s calendar made.

  • Ivan

    How can I make the cell width fixed? when I add contents to the cells, the table width go haywire.