Tips & Stories

Uncovering Templates, the Hidden Gem of Evernote

Uncovering Templates, the Hidden Gem of Evernote

Posted by Jessi Craige on 05 May 2017

Posted by Jessi Craige on 05 May 2017

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One of the advantages of Evernote is flexibility. When you get a brand new account, it comes as an empty vessel to fill up with your ideas. That being said, sometimes a blank slate can be a puzzling blocker, rather than an inspirational challenge. What exactly should you be filling it with?

Alternatively, if you already know how to use Evernote, you may notice yourself capturing similar types of information or tackling the same tasks repeatedly, whether it’s taking meeting notes or making packing lists. How can you simplify everyday tasks?

Thankfully, a good template solves both of these dilemmas.

You may have heard whispers about the magic of templates in Evernote, but to many, templates are one of the hidden secrets of power users.

After an overwhelmingly positive response to a free set of business templates for entrepreneurs we recently shared with you, we realized we needed to take things even further. In order to fully demystify templates, here’s  a definitive guide on what they are and how to use them, rounding up our favorites so you can take your productivity to the next level.

The skinny on templates

Templates can provide inspiration by showing what’s possible in Evernote, and can help  you streamline processes you repeat often. The beauty of templates is that they allow you to use your powerful brain and precious time for things other than set-up and formatting.

How to use templates: copy, rinse, repeat

When you come across a template you love, click on the link to open and preview the template. Then click Save to Evernote to easily add the template as a note to your Evernote account.

template-meeting-agenda

Create a notebook just for templates to make things easier, saving all the ones you might need in there.

Pro tip: Add your templates notebook to your shortcuts in the sidebar so you can get to it quickly.

templates-shortcuts

When it’s time to use a particular template, simply right-click (Windows) or Ctrl-click (Mac) and choose ‘Copy to Notebook’ from the pop-up menu.

Copy to notebook popup

Save a copy of the template in the notebook of your choice. Then you can rename the template and get to work, leaving the original in your templates notebook so you can reuse it later.

Template shot 4

If you’d prefer to use templates custom-built for your needs, the good news is that making templates is easy. Just create a new note within your templates notebook and give it a title, such as ‘Template – Meeting Notes.’ Then, add anything from checklists to tables to give your template some structure. When your new template is ready to go, create a copy of it. This way, you preserve your original template note to use again.

To learn even more about building a library of templates that you can use, reuse, and share, check out this how-to. Evernote Certified Consultants also have some great videos to walk you through the process, such as this one from template master Barbara Fuller of Simplify Days.

Templates for the taking

Whether you’re looking to capture your meeting notes, create a social media calendar, write a novel, or get a very early start on some Christmas shopping, our roundup of templates below has you covered.

We’ve put together our own templates of course, but we’ve also teamed up with others to collaborate on new ones, in addition to collecting a few awesome templates that Evernote fans have created on their own.

Grab the templates that seem most useful to you. Use each template as-is or customize them to meet your needs—it’s up to you.

With templates, the task of filling up your Evernote account or streamlining frequently used notes is not quite as daunting. The templates below let you get started right away, extending your productivity even further.

The master lists

If you’re in a hurry to get started, you can find a nice selection of templates in these two collections, but if you’re shopping for specific templates, then keep reading.

Evernote template collection. Check out the full list of templates we’ve created here at Evernote. From meeting agendas to ‘Three-Act Story Plotting’ templates, there’s something for everyone.

Take Evernote to Work collection. We recently teamed up with Barbara Fuller of Simplify Days to create 10 free business templates to help entrepreneurs streamline workflows and simplify paperwork, all in Evernote. From business trip checklists to project budgets and marketing plans, the collection is pure template gold.

Templates by topic

Check out this more detailed breakdown of templates, organized by topic.

On the job

No matter what your day job is, Evernote templates can help make it easier.

Calendars

  • Find our 2017 yearly, monthly, weekly, and daily calendar templates here.

Goal setting and quarterly planning

Projects

Finance

Sales and customer relationships

Marketing

  • Jump start your marketing efforts with this collection of marketing templates (including a marketing asset library, calendar, and personas tracker).
  • Put your ideas in motion using this Marketing Plan template.
  • Try out this Blog Post template when it’s time to write another post.
  • Take a look at this Content Planning Kit from Evernote Certified Consultant Adeea Rogers. it will set you back a few bucks, but it includes templates for planning for Twitter chats and podcasts, as well as for creating blog posts and content calendars.

Social media

HR

Real estate

  • Keep track of documents, client information, properties, and upcoming open houses by checking out our real estate templates.

Outside the office

Productivity approaches

Creative writing

  • From “Three-Act story Plotting” to “Character Profiles,” take a look at our creative writing templates.  
  • Need more inspiration? See how you can use these very templates to write a novel.

At school

For the home

Genealogy

Holidays

Travel

Health

Mindfulness

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42 Comments RSS

  • Chuck Frey

    I’ve created a set of templates that help creative people clearly define problems and challenges, brainstorm fresh ideas and evaluate them (to decide which ones to implement). You can learn more about them here: http://chuckfrey.com/evernote-for-creatives/

  • Jon

    I’ve been using Evernote for years but I didn’t even know about templates. I can already see how useful these are going to be, especially the calendars. Great selection here, thanks!

  • David Mackey

    What an awesome collection of templates. I have only started to use them more frequently of late and this list will help. I especially the love the social media templates and the Eisenhower matrix. Thank you.

  • Kurt

    These templates are very helpful. I’ve kept a running bullet list of login information for various websites, but I never did that for my travel accounts. Having this information in one note is much easier to retrieve.

    • Jim

      Kurt, even if you’re using the Passcode lock feature in Evernote for securing your notes on mobile devices, this is a generally unsafe practice (storing login information in Evernote). A better solution for this would be a password manager like 1Password or LastPass.

  • Amanda Hyatt

    Thank you so much for sharing. Your content was very helpful. You are a marvelous writer. Good work!

  • nuthalapati

    nice tips

  • Chris M

    Can you actually search and open templates from within the desktop application?

  • Karen M McCamy

    I’ve been creating my own templates for months now, and it really saves time! Plus, I can share them with clients…always a plus!

    It never occurred to me to create a dedicated Templates Notebook! What a great tip! I’ll be doing that today!

    Thanks!

  • Fleischhauer Carl

    I looked at the Sales Contact template. For a template like this, can I input data from a spreadsheet (or as CSV), or can I output data from the template-created note in the form of a spreadsheet, CSV data, or as “name-value” pairs?

  • Eric Janus

    I’m a long-time Evernote user – everything from recipes to research notes for work. Here’s a question/request:

    I have a notebook for my research. I store pdfs of articles and court cases, newspaper and web clippings, etc.

    What I miss is the ability to use “fields” to identify certain types of information: e.g., “case name” or “author” or “court”. These types of delimiters would be very very helpful in searching. I’ve searched, but have not been able to find any such functionality in Evernote. Am I missing something? any help will be appreciated.
    Eric

  • John Nash

    I know many scientists who use Evernote as a lab book to record results from experiments. With the ever-increasing use of computers to analyze scientific data, it’s easy to cut and paste command lines into a terminal, or to visualize workflows in Evernote.

    It would be nice if a bunch of scientists can develop and share useful templates.

  • Conanjay Wallace

    I have also been using Evernote for some and just now found out about Evernote Templates. This is a real game changer for me! Thank you Chuck for creating that much needed template. I am going to check it out now!

  • mick durkin

    saving templates to one notebook is a great idea, these templates are much appreciated,,,,cheers

  • Scott Good

    Can you use templates from the Apple version (iPad) of Evernote. I don’t see where they are located.

  • Bensan George

    What a great resource. Thank you!

  • Ohis

    Thank you very much for these tips

  • Chris Christie

    Cannot copy blank template into a notebook as it describes above.

    • Pamela Rosen

      Hi, Chris,
      Sorry you’re having this problem! Are you sure you’re following the directions exactly? You should be able to open a template, Go to the navigation bar at the top, select Note–>Copy Note to Notebook then select the notebook you want to copy the template to, and it will show up there as a fresh template for you. Are you experiencing something else? -Pam R

      • Chris Christie

        Thanks all, I am sure this is operator error on my part. When I right click on note or anywhere on the navigation bar, all I get is “copy.” No copy to notebook anywhere.

        • Chris Christie

          Or if I right click on a template, I get select all or print.

    • Barbara

      Chris >> Make sure you’re using the desktop version of Evernote and not the web based version. 😉

      • Chris Christie

        Thank you Barbara, that was the problem.

  • Rich

    As far as I can tell, you can’t create a copy of a note when using the web version. It would be great if you could add this feature so that web users could enjoy templates too.

  • Lonn

    Great tips here!! Was literally thinking of building templates and putting them in shortcuts today before reading this post. Affirmation. ✅

  • Debra Johnston

    I use the Evernote Widget on my Android for the majority of my creating new notes. How can I use templates on the Android app?

  • Richard Cass

    I cant speak and need better programs that respond easier to commands to start and stop speaking as needed.

  • Glenn Cogar

    Thanks for this blog, its given me some good ideas and resources re using templates in Evernote

  • Tara

    When I right click on the note template I want to copy I don’t get the option to copy to my notebook?

    • Pamela Rosen

      Hi, Tara. Try duplicating the note and then moving it into the notebook you want to use it in. Templates are awesome once you get the hang of them!
      /Pam R

  • Neo Liu

    This is cool. But the web version doesn’t come with this function. I hope it will.

  • Chuck Frey

    Someone published a blog post where they made an Evernote template available for download. What code do they use to embed it in the blog post?

    • Pamela Rosen

      Hi, Chuck, Evernote templates are really just pre-designed notes that you save and re-use. You don’t embed them. So there’s no need for any code! -Pam R

      • Chuck Frey

        Thanks, Pam! So do I just copy and paste the URL of the note into the blog post?

        • Pamela Rosen

          Chuck, Here’s a short help doc to understand how to use Evernote templates. Hope this is helpful! /Pam R

          • Chuck Frey

            Pam, I didn’t see a link to the doc you mentioned.

          • Pamela Rosen

            Chuck, So sorry! That was supposed to include a hyperlink. Here it is: https://help.evernote.com/hc/en-us/articles/209006007-Tools-Templates -Pam

  • Padma Bhamidipati

    I am the nth person gushing over these resources! Thank you. I have a query – I prefer to have ruled lines on the sheet (OneNote hangover, maybe) and don’t like the plain look. Is there a way that I can request for these ruled or square box backgrounds? Or is it already there and I have not been searching in the right place. Your help will be invaluable. Thank you. Padma

  • Urbano Freitas

    Hi,

    Is there any guide of how to create Templates for Evernote.
    The presented examples seem more advanced that seem possible with conventional note creation, and just make a copy of the note done.

    Thanks in advance.

  • Sandra

    Hi there, is there any 2018 calendar templates yet ?If so, I didn’t find them on the website… Thanks a lot !

    • Pamela Rosen

      Hi, Sandra! Hang on just a bit longer, 2018 templates are coming your way soon! -Pam R

      • Stella Scott

        It would save my brains life if you could please make weeks start with a Monday. Pretty, pretty PLEASE!!!!! (I know I’m screaming in falsetto! 😉 )

        Your inconsistent too, since monthly calendar works as most others (Work week start on a Monday…) while the yearly begins with Sunday. Why?